Executive Personal Assistant

1 week ago


Johannesburg, Gauteng, South Africa AJ Personnel Full time
Job Summary

We are seeking a highly organized and detail-oriented Executive Personal Assistant to provide administrative support to our CEO. The successful candidate will be responsible for managing the CEO's diary, screening phone calls, and handling general queries and office administration.

Key Responsibilities
  • Manage the CEO's diary and schedule meetings
  • Screen phone calls, emails, and handle general queries
  • Assist with meetings, documents, reports, and presentations
  • In the absence of the CEO, undertake follow-ups and delegate work as per their instructions
  • Prepare monthly petrol and credit card reconciliations
  • Assist with PO and PMV processing from related projects and departments
  • Maintain office systems, including filing
  • Assist with reports for Manco reporting
  • Order food and beverages for regular CORE staff functions
  • Book, coordinate, and confirm travel arrangements for the CEO and other executives or syndicate heads upon request
  • Prepare itineraries and ensure per diems are processed accordingly
  • Process travel expense claims
  • Assist with any ad-hoc requests
Requirements
  • Grade 12
  • Relevant Diploma in Business Administration will be an advantage
  • Minimum 3 years of experience
Desirable Skills
  • Confidentiality, tact, and discretion must be maintained at all times
  • Exceptional organizational and administrative skills are required, together with working knowledge of Microsoft Office
  • Able to exercise discretion, high levels of initiative, and independent decision-making
  • Ability to manage self and prioritize own workload
  • Attention to detail is required
  • Excellent communication skills (both written and oral) and the ability to establish and maintain effective working relationships with other executives, managers, staff, and external customers such as vendors and suppliers
How to Apply
  • Only if you meet the minimum job requirements and experience, submit a detailed updated CV
  • Please apply online and complete your registration on Ditto Hire to enable and protect you as a candidate to accept the new POPIA terms and conditions
  • Please note that applicants who do not adhere to the above criteria will not be considered for the respective position
  • The closing date for all applications is 11 October 2024
  • Note that WHC will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto


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