Executive Assistant to the CEO
7 days ago
We are seeking a highly organized and experienced Executive Personal Assistant to support the CEO of our client's private hospital in the Middle East. The ideal candidate will have a strong background as a Personal Assistant, with experience in a paralegal role, and must be willing to travel as needed.
Key Responsibilities:- Calendar Management: Manage the CEO's calendar, schedule appointments, meetings, and travel arrangements efficiently, considering priorities and deadlines.
- Communication: Serve as the primary point of contact for the CEO, screening and prioritizing emails, phone calls, and correspondence, and responding on their behalf when appropriate.
- Document Management: Draft, edit, and proofread correspondence, reports, presentations, and other documents as requested by the CEO, ensuring accuracy and professionalism.
- Meeting Coordination: Coordinate meetings, conferences, and events, including agenda preparation, venue booking, catering arrangements, and logistics management.
- Travel Arrangements: Arrange domestic and international travel for the CEO, including flight bookings, hotel accommodations, transportation, and visa processing, while optimizing cost and efficiency.
- Financial Administration: Assist with expense reporting, budget monitoring, invoice processing, and other financial tasks to support the CEO's administrative needs.
- Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality regarding all matters related to the CEO's office and the hospital.
- Special Projects: Support the CEO in special projects, initiatives, and research assignments as needed, demonstrating flexibility and adaptability to changing priorities.
- Education: Bachelor's degree in Business Administration, Legal Studies, or a related field preferred.
- Experience: Proven experience as an Executive Assistant or Personal Assistant, preferably supporting C-level executives.
- Background: Background in paralegal work or legal administration highly desirable.
- Skills: Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously and prioritize effectively.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Personal Qualities: Ability to work independently with minimal supervision and maintain composure under pressure.
- Travel: Willingness to travel domestically and internationally as required by the CEO's schedule.
Please note that by submitting your personal information to Deka Minas, you free-willingly issue the business consent to make use of such data for the specific purpose of securing you either permanent or temporary employment. Our business makes use of a POPIA compliant database and you have the right to access, right to correction and right to deletion of your personal information.
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