Executive Personal Assistant

7 days ago


Johannesburg, Gauteng, South Africa Rory Mackie & Associates Full time

Job Summary:

Rory Mackie & Associates is seeking a highly skilled and experienced Administrative Support Specialist to provide full administrative support to the office of the CEO. The ideal candidate will have a strong background in administration and secretarial skills, with the ability to work well with others and manage multiple tasks simultaneously.

Key Responsibilities:

  • Provide full administrative support to the CEO, including scheduling and recording minutes of all management meetings
  • Follow up on action items as per minutes and ensure timely completion of tasks
  • Effective diary management, including co-ordination of meetings, screening of calls, and managing the office in the absence of the CEO
  • Assist the CEO in managing output, workflow, and office deadlines
  • Stakeholder Management – internal and external, including communication with member organisations, government departments, and stakeholders
  • Co-ordinate onsite meetings, luncheons, and in-house events
  • Act as the point of contact to members and stakeholders, and monitor requests to identify urgent matters and escalate accordingly
  • Manage the CEO's correspondence, including incoming mail and redirection
  • Prepare presentations and conduct research as directed by the CEO
  • Typing, proof reading, and assisting with file organisation

Requirements:

  • Strong administrative and secretarial skills
  • Ability to work well with others and manage multiple tasks simultaneously
  • Own transport is essential


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