Executive Personal Assistant
7 days ago
Job Summary:
Rory Mackie & Associates is seeking a highly skilled and experienced Administrative Support Specialist to provide full administrative support to the office of the CEO. The ideal candidate will have a strong background in administration and secretarial skills, with the ability to work well with others and manage multiple tasks simultaneously.
Key Responsibilities:
- Provide full administrative support to the CEO, including scheduling and recording minutes of all management meetings
- Follow up on action items as per minutes and ensure timely completion of tasks
- Effective diary management, including co-ordination of meetings, screening of calls, and managing the office in the absence of the CEO
- Assist the CEO in managing output, workflow, and office deadlines
- Stakeholder Management – internal and external, including communication with member organisations, government departments, and stakeholders
- Co-ordinate onsite meetings, luncheons, and in-house events
- Act as the point of contact to members and stakeholders, and monitor requests to identify urgent matters and escalate accordingly
- Manage the CEO's correspondence, including incoming mail and redirection
- Prepare presentations and conduct research as directed by the CEO
- Typing, proof reading, and assisting with file organisation
Requirements:
- Strong administrative and secretarial skills
- Ability to work well with others and manage multiple tasks simultaneously
- Own transport is essential
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