Executive Personal Assistant to CEO

6 months ago

Paarl, South Africa HR Simplified Full time

About the Company

The company is based in South Africa and we seek to surround the tens of millions of orphan and vulnerable children (OVC) and their caretakers throughout the continent of Africa, with the environment they need to flourish by uplifting the communities and foster families that care for these children.

About the Role

The company is looking for a highly motivated and organized individual to join our team as a Personal Assistant to the Chief Executive Officer.

Responsibilities_Executive Support_
- Manage the CEO’s calendar, scheduling appointments and coordinating meetings.
- Prepare and organize documents, reports, and presentations for meetings.
- General office management.
- Travel Coordination_
- Arrange travel itineraries, accommodation, and transportation for the CEO and the Management Team
- Ensure all travel arrangements align with the CEO and Management Team’s schedule and preferences.
- Communication Liaison_
- Act as a liaison between the CEO and internal/external stakeholders.
- Draft and edit correspondence, ensuring professionalism and accuracy.
- Meeting Preparation_
- Prepare meeting agendas, materials, and briefing documents for the CEO.
- Attend meetings with the CEO as required, taking minutes and following up on action items.
- Project Management_
- Assist in managing and coordinating special projects as assigned by the CEO.
- Keep track of project timelines and deliverables.
- Volunteer & Stakeholder Coordination_
- Manage foreign and local volunteers, coordinating their travel and accommodation.
- Build and maintain positive relationships with volunteers, fostering a supportive environment.
- Support Co-Founder with the day-to-day operations of the company’s guest accommodation in Murray Street, Wellington.
- Coordinate guest visits, check-ins, and check-outs.
- Arrange guest’s travel and itineraries when necessary.
- Ensure high standards of hospitality in accordance with the company’s culture and values.
- Bachelor’s degree in a related field preferred.
- Previous experience working in a similar role supporting top-level executives.
- Key Skills and Experience_
- Proven experience as an executive assistant or personal assistant.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proficiency in Microsoft Office Suite and other relevant software.
- Previous experience working in a similar role supporting top-level executives.
- Personal alignment with the company’s values and culture.
- Criminal Clearance must be provided.

**Salary**: R20 000,00 - R25 000,00 per month

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