Executive Support Specialist

2 months ago


Paarl, Western Cape, South Africa Recruitment Matters Full time

We are seeking a highly skilled Executive Support Specialist to join our team at Recruitment Matters.

Overview

The ideal candidate will provide exceptional administrative support to the CEO of a leading environmental solutions and resource management company, ensuring seamless execution of daily tasks and high-level projects. This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

About the Role

Job Summary: The Executive Support Specialist will be responsible for managing the CEO's calendar, scheduling internal and external meetings, and coordinating travel arrangements. The successful candidate will also prepare meeting agendas, presentations, and reports, as well as maintain accurate filing and document management systems.

Responsibilities:
  • Scheduling and Coordination: Manage the CEO's calendar, schedule internal and external meetings, and coordinate travel arrangements, including flights, accommodations, and itineraries.
  • Meeting Preparation: Prepare meeting agendas, presentations, and reports, ensuring the CEO has all necessary materials and information in advance.
  • Administrative Support: Provide general administrative support, including drafting and reviewing correspondence and documentation, handling ad hoc tasks, and maintaining efficient filing and document management systems.
  • Project Coordination: Assist with task tracking, deadlines, and communications with team members to ensure smooth project execution.
Requirements:
  • Education: Bachelor's degree or equivalent qualification is preferred.
  • Experience: Minimum 5 years of experience as an Executive Assistant or Personal Assistant, preferably in a corporate or environmental solutions setting.
  • Skillset: Excellent organizational and time-management abilities, strong verbal and written communication skills, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Salary:

$80,000 - $100,000 per annum, depending on experience.

Why Join Our Team?

At Recruitment Matters, we value our employees' contributions and offer a competitive salary, opportunities for growth and development, and a dynamic work environment that fosters collaboration and innovation. If you are a motivated and detail-oriented individual looking for a challenging role, please submit your application.



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