Personal Assistant

1 month ago

Paarl, South Africa Jobted ZA C2 Full time

Our client is looking for an experienced Personal Assistant to support the CEO of a leading environmental solutions and resource management company. The ideal candidate will be highly organized, proactive, and able to manage a fast-paced work environment. This role requires exceptional communication and organizational skills to handle complex schedules, coordinate high-level meetings, and support the CEO in driving the company's mission to promote sustainable resource management and environmental responsibility.

Responsibilities:

- Manage and organize the CEOs calendar, scheduling internal and external meetings, and ensuring efficient time management.
- Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring seamless transitions across multiple locations.
- Prepare meeting agendas, presentations, and reports, ensuring the CEO has all necessary materials and information in advance.
- Serve as the primary point of contact between the CEO and internal/external stakeholders, maintaining a high level of professionalism and confidentiality.
- Draft, review, and organize correspondence and documentation for the CEO, ensuring accuracy and timely responses.
- Support project coordination by assisting with task tracking, deadlines, and communications with team members.
- Organize events and meetings for the executive team, ensuring all logistics are handled and objectives are met.
- Maintain efficient filing and document management systems to ensure easy access to necessary information.
- Handle ad hoc tasks and special projects as required, adapting to changing priorities and needs.

Key Skills:

- Excellent organizational and time-management abilities, with a strong focus on detail and accuracy.
- Strong verbal and written communication skills, able to interact professionally with various stakeholders.
- Proactive and resourceful, with the ability to anticipate the CEOs needs and act independently.
- High level of discretion and integrity, capable of handling confidential information.
- Strong problem-solving skills and the ability to work under pressure.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with scheduling and document management tools.
- Minimum of 5 years of experience as a Personal Assistant or Executive Assistant, preferably in a corporate or environmental solutions setting.
- Proven experience in managing complex schedules, travel arrangements, and high-level communications.
- Previous experience in a sustainability or environmental management-related industry is an advantage.

Qualifications:

- Bachelors degree or equivalent qualification is preferred.

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