Highly Organized Executive Support Professional

2 weeks ago

Paarl, Western Cape, South Africa HR Genie Full time

At HR Genie, we are seeking a highly skilled and experienced Executive Support Professional to join our team as the CEO's trusted assistant. This is a unique opportunity to work in a dynamic and fast-paced environment where you will have the chance to make a real impact on the company's success.

About the Role

The ideal candidate will be highly organized, proactive, and able to manage complex schedules, travel arrangements, and high-level communications. You will serve as the primary point of contact between the CEO and internal/external stakeholders, maintaining a high level of professionalism and confidentiality.

Key Responsibilities
  • Manage and organize the CEO's calendar, scheduling internal and external meetings, and ensuring efficient time management.
  • Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring seamless transitions across multiple locations.
  • Prepare meeting agendas, presentations, and reports, ensuring the CEO has all necessary materials and information in advance.
  • Draft, review, and organize correspondence and documentation for the CEO, ensuring accuracy and timely responses.
  • Serve as the primary point of contact between the CEO and internal/external stakeholders, maintaining a high level of professionalism and confidentiality.
  • Support project coordination by assisting with task tracking, deadlines, and communications with team members.
  • Organize events and meetings for the executive team, ensuring all logistics are handled and objectives are met.
  • Maintain efficient filing and document management systems to ensure easy access to necessary information.
  • Handle ad hoc tasks and special projects as required, adapting to changing priorities and needs.
Requirements
  • 5+ years of experience as an Executive Assistant or Personal Assistant, preferably in a corporate or environmental solutions setting.
  • Proven experience in managing complex schedules, travel arrangements, and high-level communications.
  • Strong organizational and time-management abilities, with a strong focus on detail and accuracy.
  • Excellent verbal and written communication skills, able to interact professionally with various stakeholders.
  • Proactive and resourceful, with the ability to anticipate the CEO's needs and act independently.
  • High level of discretion and integrity, capable of handling confidential information.
  • Strong problem-solving skills and the ability to work under pressure.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with scheduling and document management tools.
What We Offer

We offer a competitive salary of $80,000 - $110,000 per annum, depending on experience, plus additional benefits and perks. The successful candidate will also have the opportunity to work with a talented and dedicated team, develop their skills and expertise, and contribute to the company's mission to promote sustainable resource management and environmental responsibility.

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