Finance and Short Course Administrator

1 week ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
- Supporting the ADA Programme Manager and ESI coordinator with administrative and financial tasks related to the Scholarship Capacity Development Programmes;
- Financial administration, including uploading budgets, processing payments (for suppliers, presenters, scholarship recipients, participants) and financial reconciliations;
Assisting the programme managers and other relevant parties with system access to SUNOnline (Moodle-based Learning Platform) before and during events;
- Communicating with internal and external stakeholders daily;
- Regularly reporting to programme managers in verbal and written format;
- Organising logistics for ADA Schools based at SU, including making travel and accommodation arrangements, venue hire and conference materials;
- Organising logistics for ESI events at international universities, including making travel and accommodation arrangements for SU delegations.
- Ondersteun die ADA-programbestuurder en ESI-koördineerder met administratiewe en finansiële take ten opsigte van die Akademieskap-kapasiteitsontwikkelingsprogramme;
- Finansiële administrasie, waaronder die oplaai van begrotings, die verwerking van betalings (vir verskaffers, aanbieders, beurshouers en deelnemers) en finansiële rekonsiliasies;
- Administrasie van die kortkursusbestuurstelsel, waaronder die koördinering van die aansoekproses en kortkursusregistrasies vir geleenthede en diplomering vir kortkursusse;
- Ondersteun programbestuurders en ander betrokke partye met stelseltoegang tot SUNOnline (leerplatform op Moodle gebaseer) voor en tydens geleenthede;
- Daaglikse kommunikasie met interne en eksterne belanghebbers;
- Gereelde mondelinge en skriftelike verslagdoening aan programbestuurders;
- Behartig die logistieke vir ADA-skole wat by SU aangebied word, waaronder reis
- en verblyfreëlings, die huur van lokale en konferensiemateriaal;
- Behartig die logistieke vir ESI-geleenthede by internasionale universiteite, waaronder reis
- en verblyfreëlings vir die US se afgevaardigdes.

Job Requirements/Pos Vereistes
- A three-year tertiary qualification in financial administration/management;
- At least three years' work experience in administration and/or finance;
- Excellent and efficient administrative and time-management skills;
- Effective written and verbal communication skills and responsiveness;
Good quantitative literacy;
- Excellent information and communication technology skills;
- Proven ability to successfully perform multiple tasks whilst adhering to budgetary and timeline constraints;
- Excellent interpersonal skills (including compassion, negotiation and conflict management) and intercultural capabilities;
- The ability to work in a team (the incumbent will be expected to work collaboratively, but should also be able to meet deadlines and work independently in a fast-paced, international and dynamic environment);
- The ability to achieve a high level of attention to detail.
- 'n Driejaar tersiêre kwalifikasie in finansiële administrasie/bestuur;
- Minstens drie jaar werkservaring in administrasie en/of finansies;
- Uitstekende en doelmatige administratiewe en tydsbestuursvaardighede;
- Doeltreffende skriftelike en mondelinge kommunikasievaardighede en reaktiwiteit;
- Goeie probleemoplossingsvaardighede wat oor verskillende scenario's toegepas kan word;
- Goeie kwantitatiewe geletterdheid;
- Uitstekende vaardigheid in inligtings
- en kommunikasietegnologie;
- Bewese vermoë om veelvuldige take suksesvol te verrig, terwyl daar aan begrotings
- en tydsbeperkings gehou word;
- Uitstekende interpersoonlike vaardighede (waaronder medelye, onderhandeling en konflikhantering) en interkulturele bevoegdhede;
- Die vermoë om in 'n span te werk (die posbekleër sal as medewerker moet kan funksioneer, maar moet ook aan spertye kan voldoen en onafhanklik in 'n vinnige, internasionale en dinamiese omgewing kan werk);
- Die vermoë om noukeurig op detail ingestel te wees.

Recommendation/Aanbeveling
- Short course management system administration experience;
- Experience in organising logistics for events;
- Experience working in higher education would be an advantage.
- Evaring met die administrasie van kortkursusstelsels;
- Ervaring met die reël van logistieke vir geleenthede;
- Werkservaring in hoëronderwys sal voordelig wees.

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