Administrative Officer C1

5 months ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte
**General office administration and reception**:

- Receiving visitors and/or clients on behalf of the Copyright, Trademark and Short Courses Division;
- Coordinating and preparing the boardroom for meetings and for receiving meeting attendees, and arranging refreshments when required;
- Performing administrative functions with regard to the boardroom and other venue bookings as required;
- Preparing documentation (printing and scanning) for the Copyright, Trademark and Short Courses Division, as requested;
- Coordinating access to the network on behalf of staff members of the Copyright, Trademark and Short Courses Division;
- Coordinating and managing daily external office cleaning services;
- Coordinating and managing requests for general office building and garden maintenance when required;
- Providing general administrative support to staff members of the Copyright, Trademark and Short Courses Division when required.

**General financial administration**:

- Engaging with general service providers to place orders for general office and catering supplies and electronic office equipment;
- Managing petty cash for emergency purchases for office use, and reconciling petty cash transactions.

**Financial responsibilities include**:

- Procurement requisitions;
- Receiving goods;
- Facilitating international requisitions;
- Creating a furnishing and equipment budget;
- Managing requisitions for claims reimbursement of the Copyright, Trademark and Short Courses Division staff;
- Office asset management via SU's financial system; Asset in transit administration.

**Algemene kantooradministrasie en ontvangs**:

- Ontvang besoekers en/of kliënte namens die Afdeling Kopiereg, Handelsmerke en Kortkursusse;
- Koördinering en voorbereiding van die raadsaal vir vergaderings en vir die ontvang van persone, en wanneer nodig, reël vir versnaperinge;
- Uitvoering van administratiewe funksies ten opsige van die bespreking van die raadsaal en ander lokale soos benodig;
- Hantering en verwysing van telefoniese navrae van potensiële kandidate en kliënte na die toepaslike personeellede of omgewing;
- Voorbereiding van dokumentasie (druk
- en skandeerwerk) vir die Afdeling Kopiereg, Handelsmerke en Kortkursusse soos versoek;
- Koördineer toegang tot die netwerk namens personeellede van die Afdeling Kopiereg, Handelsmerke en Kortkursusse;
- Koördineer en bestuur daaglikse eksterne kantoorskoonmaakdienste;
- Koördineer en bestuur versoeke vir instandhoudingswerk van die kantoorgebou en tuin wanneer nodig;
- Verskaf ondersteuning aan die personeellede van die Afdeling Kopiereg, Handelsmerke en Kortkursusse ten opsigte van algemene administrasie, wanneer nodig.

**Algemene finansiële administrasie**:

- Skakel met algemene diensverskaffers vir die plasing van bestellings vir die aankoop van algemene kantoor
- en spyseniersbenodighede en elektroniese kantoortoerusting;
- Bestuur die kleinkas vir noodaankope vir kantoorgebruik en rekonsiliasie van kleinkastransaksies.

**Finansiële verantwoordelikhede sluit in**:

- Voorraadrekwisisies;Goedereontvangs;
- Buitelandse rekwisisies;
- Skep 'n begroting vir meubels en toerusting;
- Behartig rekwisisies ten opsigte van eise ingestel deur die personeel van die Afdeling Kopiereg, Handelsmerke en Kortkursusse;
- Kantoorbatebestuur ten opsigte van die US se finansiële stelsel;
- Bate in transito administrasie.

Job Requirements/Pos Vereistes
- An applicable post-school diploma in office management and/or office administration;
- At least three years' experience of general office administration, including finances and/or secretarial work;
- Excellent computer skills in the MS Office suite (SharePoint, Word, PowerPoint, Excel, Adobe Acrobat);
- Excellent time management skills;
- Excellent and professional client service skills;
- Excellent interpersonal skills;
- Excellent planning skills;
- Understanding of bookkeeping procedures (finances);
- The ability to operate in a team;
- The ability to work independently;
- The ability to work efficiently and accurately under pressure;
- Good verbal and written communication skills in Afrikaans and English.
- 'n Toepaslike naskoolse diploma in kantoorbestuur en/of kantooradministrasie;
- Minstens drie jaar se ervaring in algemene kantooradministrasie met inbegrip van finansies en/of sekretariële werk;
- Uitstekende rekenaarvaardighede in die MS Office pakket (SharePoint, Word, PowerPoint, Excel, Adobe Acrobat);
- Uitstekende tydsbestuursvaardighede;
- Uitstekende en professionele kliëntediensvaardighede;
- Uitstekende interpersoonlike vaardighede;
- Uitsekende beplanningsvaardighede;
- Begrip van boekhouprosedures (finansies);
- Die vermoë om binne spanverband te funksioneer;
- Die vermoë om onafhanklik te werk;
- Die vermoë om effektief en akkuraat onder druk te werk;
- Goeie mondelinge en skriftelike kommunikasievaardighede in Afrikaans en Engels.

Recommendation/Aanbeveling
- Knowledge of the processes and procedures wi

  • Administrative Officer C1

    3 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - General reception and enquiries; - Administrative and/or secretarial duties of allocated consultants/emeriti professors; - Assisting support staff with undergraduate, postgraduate and RA-system administrative duties; - Financial administration on SUNFin, including asset management of the Department; - Facilities management and IT...

  • Administrative Officer C1

    6 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Diary management and scheduling appointments for patients (three doctors and four nurse practitioners); - Rescheduling and following up on patient appointments; - Answering telephone calls; - Performing general reception duties (e.g., scheduling car hire / flights); - Managing the flow of patients; - Checking in and signing off on medication...

  • Security Officer

    5 months ago

    Stellenbosch, South Africa Servest Careers Full time

    **Job Context**: Servest Security seeks 1 x Grade C1 Security Officers who can communicate, read, write and under English & Afrikaans. We are a self-posting company - company transport will not be provided. **_ C.V. needs to be 1 page most 2 pages and file not larger than 300kb_** **Minimum Requirements**: - We are a self-posting company - company...

  • Office Administrator

    5 months ago

    Stellenbosch, South Africa Helderberg Personnel Full time

    My client, an established fruit exporter based in Stellenbosch is seeking to employ an **Office Administrator.** administrator|office admin|office administrator **Requirements for applicants**: - Tertiary education require - 3 - 5 Years experience - Must live in or in close surrounding of Stellenbosch **Key Performance Area**: - Office Maintenance -...

  • Office Administrator

    5 months ago

    Stellenbosch, South Africa Skin & Laser Co. Stellenbosch Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. **Responsibilities** - Coordinate office activities and operations to secure efficiency and compliance to company policies - Manage agendas/travel arrangements/appointments etc. for the upper...

  • Administrative Officer

    7 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **This position has seven main components, as follows**: - Office, financial and asset administration for the FMHS Doctoral Office and Predoctoral Short Course; - o Document and database management, data capturing, extraction, and interpretation/analysis; - o Providing support to students and supervisors in research degrees; - o Examiner...

  • Administrative Officer

    2 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Assisting with following up with unregistered students to ensure that they are re-registered; - Loading marks for undergraduate and postgraduate modules; - Requesting changes to student records; - Ensuring that assessments are timeously scheduled according to standard operating procedures; - Facilitating the discontinuation, interruption or...

  • Administrative Officer

    7 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **Financial administration**: - Proactively following up and assisting in the collection of outstanding documentation related to asset write-offs; - Managing the procurement of office supplies, including maintaining an accurate inventory of stock to ensure availability and operational efficiency. **Operational / facilities...

  • Administrative Officer

    5 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Lease administration; - Billing and payments: letting, advertising spaces, promotions and activations and keeping accurate records of the amounts owed by tenants and clients; - Deposits: ensuring that payment of deposits is received and reconciled before a rental agreement is finalised; - Rental property compliance: ensuring that all rental...

  • Administrative Officer

    3 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/PligteAssisting in following up unregistered students to ensure that they are re-registered;- Loading of marks for undergraduate and postgraduate modules;- Requesting changes to student records;- Ensuring that assessments are timeously scheduled according to standard operating procedures;- - Facilitating the discontinuation, interruption or...

  • Administrative Officer

    6 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte - Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, conducting departmental secretarial and administrative duties, and coordinating departmental functions; - Administration of the departmental cost points and processing all financial transactions of the Department, including...

  • Administrative Officer

    3 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **General administrative support**: - Providing administrative support to the Language Centre (e.g. scheduling meetings and events, making venue bookings, taking minutes during meetings, arranging parking, etc.); - Keeping accurate administrative records; - Setting up venues and providing technical support for meetings and workshops; -...

  • Office Administrator

    1 month ago

    Stellenbosch, South Africa Jobted ZA C2 Full time

    Minimum Requirements - Up to 2 years experience in a General Office Administrator capacity, specifically within the Construction Industry - Minimum Grade 12 Qualification required - Proficiency in Xero | Eworks and Projects will be highly advantageous - Experience in Financial Administration preferred - Valid Driver's License and own Transportation...

  • Administration Officer

    5 months ago

    Stellenbosch, South Africa Human Logic Recruitment Agency Full time

    Insurance company in Stellenbosch is seeking an administration officer to assist with their clients. Various clients submit their parts' quotations on the portal and you need to authorise it. Daily you also need to log into your clients bank account to transfer money from the insurer to the company's account as well as allocate the money to various claims....

  • Office Administrator

    1 month ago

    Stellenbosch, South Africa Gap Consulting Full time

    Minimum RequirementsUp to 2 years experience in a General Office Administrator capacity, specifically within the Construction IndustryMinimum Grade 12 Qualification requiredProficiency in Xero | Eworks and Projects will be highly advantageous Experience in Financial Administration preferred Valid Driver's License and own Transportation requiredBe able to...

  • Administrative Officer

    7 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **A. Financial administration**: Basic financial administration, including requesting quotes, placing orders and submitting invoices for payment;- Managing stationery and cleaning material stock purchasing;- Managing the shipment of parcels using courier services;- Liaising with the divisions of purchasing and procurement, financial services...

  • Administration Officer

    6 days ago

    Stellenbosch, South Africa Lexdan Select Full time

    Lexdan Select is assisting a client in the Travel industry for their search for an Administration Officer, based in Stellenbosch. **Requirements**: - Grade 12/Matric - Minimum of 6 years experience - Competency in Microsoft Outlook **Responsibilities**: - Maintaining personnel and travel tracking sheeting - Liaise with suppliers - Communicate with...

  • Administrative Officer

    6 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte **General office management**:- Providing general administrative and secretarial support to staff. **Academic support service**: Liaising with prospective undergraduate and postgraduate students in terms of general programme information and auditions, in cooperation with the programme coordinators;- Facilitation of undergraduate and...

  • Administrative Officer

    6 months ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte- Providing secretarial and administrative support to the director and staff members;- Administering and scheduling the activities for the CBCB;- Scheduling appointments for, and managing of electronic diaries of staff;- Receiving guests and visitors;- Making travel and accommodation arrangements when needed;- Responsible for preparing and...

  • Front Office Administrator

    2 months ago

    Stellenbosch, South Africa Dr CJ Montgomery Inc Full time

    **Location**: Stellenbosch We are a distinguished urogynaecology practice in Stellenbosch seeking an experienced and dynamic Front Office Administrator to join our team. The role requires a professional individual with exceptional administrative and communication skills and a long term commitment to delivering outstanding patient service. **Key...