Senior Administrative Offcier

3 weeks ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte- Behartig administrasie van akademiese departemente wat programme en kortkursusse vir Weermagsdeel Kolleges (Leër, Lugmag, Vloot, ens.), die Krygskollege

en Verdedigingskollege aanbied.Opstel van notules, verslae en algemene korrespondensie voortspruitend uit werkswinkels, vergaderings en taakgroepe betrekking tot beplanning en uitvoering

van programme/kursusse wat by die Kolleges aangebied word.Koördinering van logistieke reëlings met betrekking tot beplanning en uitvoering van programme/kursusse aangebied by die Kolleges, insluitend die reël van

vergaderings, werkswinkels en konferensies.Implementeer kursusskedules en behartig administrasie van kortkursusse aangebied by die Kolleges.- Koördineer en fasiliteer bemarking van fakulteitsprogramme op verskillende mediums.- Koördineer alumni betrekkinge met die Departement van Verdediging se eweknie en hulpverlening met alumni betrekkinge.- Behartig administratiewe ondersteuning met betrekking tot buitelandse opvoedingsgeleenthede en koördineer buitelandse uitruilingsprogramme.- Insameling en instandhouding van rekords, opdatering van databasisse en tydige voorsiening van inligting vir bestuursdoeleindes.- Administrasie van eie kantoor, ingesluit instandhouding van 'n effektiewe liasseringstelsel (elektronies).Providing administrative support to academic departments presenting programmes and short courses to the Arms of Service Colleges (Army, Air Force, Navy, etc.),War College and Defence College.Compiling of minutes, reports and general correspondence forthcoming from workshops, meetings, and task teams relating to planning and executingprogrammes/courses presented to the Colleges.Coordinating logístical arrangements relating to planning and executing programmes/courses presented to the Colleges, including the organisation of meetings,workshops and conferences.Implementing course schedules and being responsible for administrating short courses related to the Colleges.-
- Coordinating and facilitating the marketing of Faculty programmes on different mediums.-
- Coordinating alumni engagements with the Department of Defence counterpart and assisting with alumni engagement.-
- Performing administrative support related to foreign learning opportunities and coordinating international exchange programmes.-
- Collecting and maintaining records, updating databases and providing timely information for management purposes.-
- Administration of own office, including the maintenance of an efficient filing (and e-filing) system.Job Requirements/Pos Vereistes- 'n Voltooide naskoolse kwalifikasie.- Minstens vyf jaar ervaring as n offisier in die Suid-Afrikaanse Nasionale Weermag.- Minstens twee jaar ervaring as n instrukteur in die Suid-Afrikaanse Nasionale Weermag.- Ervaring van administratiewe ondersteuning op Staf Offisiervlak 3 en hoër in die Suid-Afrikaanse Nasionale Weermag.- Uitstekende rekenaarvaardigheid in MS Office, met inbegrip van Word, Excel, Outlook en PowerPoint.- Uitgebreide ervaring in die samestelling, redigering en voorbereiding van verslae met die gebruik van die Reglement vir Militêre Skryfwyse (RMS).A completed post-school qualification.-
- At least five years experience as an officer in the South African National Defence Force.-
- At least two years experience as an instructor in the South African National Defence Force.-
- Experience with administrative support at Staff Officer level 3 and up in the South African National Defence Force.-
- Excellent computer skills in MS Office, including Word, Excel, Outlook and PowerPoint.-
- Extensive experience in the compilation, editing, and preparation of reports using Conventions of Service Writing (CSW).Recommendation/Aanbeveling- 'n Senior offisier in die Suid-Afrikaanse Nasionale Weermag.- 'n Nagraadse kwalifikasie in verdediging en sekuriteitsbestuur.- Baie goeie skriftelike en mondelinge kommunikasievaardighede in Engels.- Baie goeie interpersoonlikevaardighede, asook die vermoë om in 'n span te werk.A senior officer in the South African National Defence Force.-
- A postgraduate qualification in defence and security management.-
- Strong written and verbal communication skills in English.-
- Strong interpersonal skills and the ability to function in a team.

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