Senior Assistant Officer

4 weeks ago

Bloemfontein, South Africa University of the Free State Full time

Job Title
- Senior Assistant Officer (post level 12) Job ID: 6004
- Organizational Unit
- University of the Free State -> Vice-Rector: Operations -> Finance
- Contract Type
- Permanent
- Occupational Level
- Semi-Skilled
- Location
- Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
- Closing Date
- 10/1/2025
- Description
- Applications submitted through any other platform will not be considered.**
- A detailed curriculum vitae and cover letter.
- Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
- A copy of your identity document (ID or passport in the case of foreign nationals).
- Proof of registration with a Professional Body (if applicable).
- A copy of your driver’s license (if applicable).
- Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

**Duties and responsibilities**:

- Prepare attendance registers and confidentiality documents.
- Schedule meetings and book venues for information and evaluation sessions.
- Assist with minute keeping of tender meetings.
- Prepare and place tender advertisements.
- Responsible for facilitation and custodianship of tender openings.
- Prepare monthly tender summary reports.
- Responsible for following up of additional information, addendums to contracts and information required for mandatory and functionality review.
- Provide support as back up to purchasers.
- Assist with data capturing on supplier’s database.
- Assist departments with tender requests and processing.
- Conduct research and interpretation of different tender requests.
- Prepare templates for different tenders.
- Perform mandatory tender evaluation per tender and assist with functionality review of tenders.
- Prepare and compile evaluation reports.
- Review and interpretation of contracts.
- Assist with back up in chairing information sessions and evaluation discussions.
- Review of University Estate and ICTS tender submissions and reports.
- Enforce UFS procurement policy.

**Inherent requirements**:

- A LLB degree on NQF Level 8 or a BCom Law degree on NQF Level 7 with a minimum of one (1) year experience in tender administration and facilitation.

Or
A National Diploma on NQF Level 6 in a related field with a minimum of three (3) years' relevant experience in tender administration and facilitation.

**Recommendations**:

- Relevant experience in Supply Chain Management preferably in higher education.
- Knowledge of relevant legal practices and documentation such as POPIA, agreements (license agreements, service level agreements, etc), especially within higher education and financial environments.
- Competencies
- Recommendations:

- Relevant experience in Supply Chain Management preferably in higher education.
- Knowledge of relevant legal practices and documentation such as POPIA, agreements (license agreements, service level agreements, etc), especially within higher education and financial environments.
- Required competencies:

- Results oriented.
- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.
- Strategic thinking.
- The ability to deal with several activities at a time.
- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office and Microsoft and Adobe productivity suites.
- Knowledge of PeopleSoft Finance
- Broad knowledge of supply chain practices and policies
- Understanding and drafting of legal documents
- Proficiency in writing skills, numerical skills, advanced excel and computer skills.
- Leading.
- The ability to lead, take charge of situations, and offer opinions and directions to others.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
- Building coalitions
- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to make decisions through consultation, collaboration and working with close supervision.

Assumption of duties:
As soon as possible.

Closing date:
10 January 2025

**Salary**:
The annual remuneration package, including benefits is **_R388 426.59 - R487 479.38 _**per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

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