Senior Assistant Officer

4 months ago

Bloemfontein, South Africa University of the Free State Full time

Job Title- Senior Assistant Officer (30 hours per week) (Job ID: 5864)- Organizational Unit- University of the Free State -> Faculty of Humanities -> Department English- Contract Type- Permanent- Occupational Level- Semi-Skilled- Location- Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
- Closing Date- 1/9/2024- Description**Duties and responsibilities**:

- Capture, manage, and process all departmental marks on Gradebook.
- Coordinate the department’s Learning Facilitators. This includes, but is not limited to, the recruitment and selection of learning facilitators for the first, second, and third-year tutorial program.
- Coordinate the department’s third-year seminars and manage registration.
- Plan and coordinate the availability of venues for tests and lectures.
- Manage deadlines relating to academic staff and learning facilitators.
- Liaise with students, academics and external stakeholders.
- Provide academic advice to undergraduate and postgraduate students.
- Conduct administrative duties relating to the department’s external review.
- Manage the departmental web page.
- Manage modules on Blackboard. This includes, but is not limited to, posting notices, editing, and setting up online assessments.
- Handle public relations within the department.
- Manage profiles of the English Department on
- and off-campus (web page, Facebook, and print media).
- Coordinate, plan and minute meetings.
- Administer electronic archiving.
- Execute data capturing, data manipulation, and word processing.
- Perform general administrative duties such as photocopying and scanning of documents.

**Inherent requirements**:

- Grade 12 or national vocational certificate on NQF Level 4.
- Minimum one (1) year’s relevant working experience relating to the duties and responsibilities.

**Recommendations**:

- BA -degree on NQF Level 7 with English modules up to third-year level.
- Experience within the higher education environment.
- Knowledge of
- and experience with university systems [e.g. PeopleSoft or similar programme and its functions (PS Student, PS Financials, PS Human Resources, Requisitioning, etc.), Gradebook, policies, and procedures].
- Valid driver's license.
- Proficiency with Gradebook or similar system.
- Lecturing/tutoring/facilitating experience in English.
- Competencies**Required competencies**:

- **Results oriented.**:

- The ability to be reliable, responsible, dependable and to fulfil obligations.
- The ability to maintain composure and self-control.

**- Strategic thinking.**
- The ability to deal with several activities at a time.
- The ability to focus on details, work towards perfection, and approach work in a neat and organized manner.

**- Business Acumen**:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

**- Leading.**
- The ability to maintain high levels of personal motivation, energy, and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.

**- Building coalitions**
- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to be sensitive and understanding to the needs and feelings of others.
- A detailed curriculum vitae and cover letter.
- Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
- A copy of your identity document (ID or passport in the case of foreign nationals).
- Proof of registration with a Professional Body (if applicable).
- A copy of your driver’s license (if applicable).
- Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

**Assumption of duties**:
As soon as possible.

**Closing date**:
01 September 2024

**Salary**:
The annual remuneration package, including benefits is R274 509.82 - R344 470.16 per annum, depending on the budget available for the position, relevant work experience and qualifications.

**Fringe benefits**:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus, and study benefits.

**Enquiries**:
**General**:

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