Senior Assistant Officer

6 days ago

Bloemfontein, South Africa University of the Free State Full time

Job Title- Senior Assistant Officer (post level 12) (Job ID: 5974)- Organizational Unit- University of the Free State -> Student Affairs -> Health Centre- Contract Type- Occupational Level- Semi-Skilled- Location- Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
- Closing Date- 8/11/2024- Description**Duties and responsibilities**:

- Handle office administration including but not limited to compiling reports, filing, orders, telephone appointments, queries and capturing of data on computer system.
- Responsible for the diary planning of HIV division.
- Responsible for meeting administration.
- Receive quests and arrange functions where necessary.
- Coordinate training of peer educators.
- Coordinate Health and Wellness activities/awareness campaigns.
- Capture data, analyse and write of reports.
- Report fault and general maintenance and follow-ups.
- Assist with financial administration of HIV division.
- Assist with budget planning and budget of external funding.
- Travel to other UFS campuses as required to assist with HIV activities.
- Perform any functions assigned by the HIV Coordinator.

**Inherent requirements**:

- Grade 12 on NQF level 4.
- A minimum of one (1) relevant working experience relating to the duties and responsibilities.
- Minimum of one (1) year experience in the HIV field.
- Valid Driver’s license (motor vehicle).

**Recommendations**:

- Minimum of one (1) year experience in office management.
- Experience in financial administration/management.
- Experience in proposal writing for external funding.
- PDP License (for transporting students, when necessary, to campaigns).
- Competencies**Required competencies**:

- **Results orientated**:

- The ability to be reliable, responsible, dependable and to fulfil obligations.
- The ability to deal calmly and effectively with high stress situations.
**- Strategic thinking**:

- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to plan work and to follow plans.
**- Business acumen**:

- Proficient in using MS Office.
**- Leading**:

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display good-natured attitude, and encourage people to work together.
**- Building coalitions**:

- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to interact with others and establish personal connections with people.- A detailed curriculum vitae and cover letter.
- Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
- A copy of your identity document (ID);
- Proof of registration with a Professional Body (if applicable);
- A copy of your driver’s license (if applicable);
- Confirmation of employment of your current employer / last employer (only applicable to external applicants).

**Assumption of duties**:
As soon as possible.

**Closing date**:
8 November 2024.

**Salary**:
The annual remuneration package, including benefits is**:R365 979.80 - R459 263.33** per annum depending on the budget available for the position, relevant work experience and qualifications.

**Fringe benefits**:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

**Enquiries**:
**General**:

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