Assistant Director: Accommodation Administration

3 days ago

Bloemfontein, South Africa University of the Free State Full time

Job Title- Assistant Director: Accommodation Administration (post level 7) (Job ID: 5919)- Organizational Unit- University of the Free State -> Student Affairs -> Housing and Residence Affairs- Contract Type- Permanent- Occupational Level- Junior Management- Location- Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
- Closing Date- 13/10/2024- Description**Duties and responsibilities**:

- **Administration**
- Oversee all administrative and operational functions and procedures in the sub division.
- Annual review of policy and additional regulations pertaining to the placement of prospective students and renewal of current students in all accommodation categories.
- Implementation of the UFS policy pertaining to diversity within residences.
- Manage and coordinate all procedures with regard to placements and cancellation of accommodation.
- Manage and coordinate the offer process leading up to the arrival of first-time entering students.
- Manage in conjunction with residence heads continuous occupancy records to ensure accurate reporting and occupancy statistics (including reporting to HESA via DIRAP).
- Manage the communication process towards residence heads with regards to room occupancy records and calculation of first-year placement capacity.
- Oversee room transfer process.
- Manage accommodation arrangements applicable to international visiting academics, postdoctoral, PhD and Magister students.
- Manage placement of Masters, PhD and Postdoctoral students as well as high-profile research visitors (i.e. Senior Research Professors and Extraordinary Professors) and family accommodation units. This include after hour service delivery and support whether it may be of maintenance, access or any other nature.
- Coordinate the annual process of temporary off-campus accommodation.
- Manage and oversee the office and process with regards to accreditation off-campus accommodation in order to increase the number of accredited beds.
- Through the Off-Campus Accommodation Office, ensure off-campus service providers comply with the norms and standards required for accreditation purposes.
- Review annually the Off-Campus Accreditation Policy, Placement Policy and the Renewal Policy for on-campus accommodation.
- Represent Housing and Residence Affairs (HRA) with the Director at the Registration Committee.
- Secretariat of the Accommodation Bursary Committee, Residence Leadership Bursary and the Placement Advisory Committee.
- Act as data set steward on all datasets within RMS/Mercury software.
- Prepare reports on Accommodation Administration (quarterly, semester, and annual) for submission to the Senior Director.
**- Human Resources**:

- Manage the leave cycle in the sub-division.
- Coordinate the effective functioning of Residence Assistants (Ras) at senior residences, including semester meetings and training.
- Ensure effective mentorship with regards to the Intern within Accommodation Administration.
- Promote an independent work environment wherein fellow staff members can express innovative thinking in the process of problem-solving.
**- Financial Management**:

- Oversee the preparation process of mass billing of all residential students annually during February in conjunction with the Assistant Director: Financial Manager HRA.
- Oversee control with regard to payment of deposits, accommodation prepayment and payments for senior accommodation categories.
**- Training and development**:

- Identify continuous training opportunities for Accommodation Administration staff to utilise Mercury software optimally.
- Continuous alignment of office procedures with Mercury functionality.
- Training of student-assistants to assist HRA during the annual Registration Process.
- Appointment and training of residence assistants within the senior residences’ environment.**Inherent requirements**:

- Bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7.
- Minimum of four (4) years relevant management experience in a higher education housing environment.
- Valid driver's licence.

**Recommendations**:

- B Com (Law) Degree on NQF Level 7.
- Knowledge of Mercury System.
- Knowledge of Property Law.
- Knowledge of PeopleSoft System.
- Knowledge of UFS Financial Policies.
- Knowledge of HRA Policies.
- Knowledge of DHET Norms and Standards.
- Competencies**Required competencies**:

- **Results orientated**:

- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to be reliable, responsible, dependable and to fulfil obligations.
**- Strategic thinking**:

- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to carefully analyse information and use logic to address issues and problems at work.
**- Business acumen**:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
**- Leading**:

- The ability to maint

  • Assistant Director: Housing and Residence Affairs

    3 days ago

    Bloemfontein, South Africa University of the Free State Full time

    Job Title- Assistant Director: Housing and Residence Affairs Finance (post level 7) (Job ID: 5920)- Organizational Unit- University of the Free State -> Student Affairs -> Housing and Residence Affairs- Contract Type- Permanent- Occupational Level- Junior Management- Location- Bloemfontein Campus - Bloemfontein, FS ZA (Primary) - Closing Date- 13/10/2024-...

  • Administrative Assistant

    1 week ago

    Bloemfontein, Orange Free State, South Africa PepsiCo Deutschland GmbH Full time

    Company OverviewPepsiCo is a leading food and beverage company dedicated to creating smiles with every sip and bite. Our products are enjoyed by over one billion people daily across 200 countries. We operate through three business divisions: Bakeries, Grains, Foods, Fruit, Snacks, Juice & Beverages.Job SummaryWe seek an experienced Administrative Assistant...

  • Office Manager

    2 weeks ago

    Bloemfontein, South Africa University of the Free State Full time

    Job Title - Office Manager (post level 10/11) (Contract appointment: 1 year): Department of Institutional Advancement (Job ID 6065) - Organizational Unit - University of the Free State -> Rector and Vice - Chancellor -> Institutional Advancement - Contract Type - Contract - Occupational Level - Junior Management - Location - Bloemfontein Campus -...

  • Senior Assistant Officer

    2 weeks ago

    Bloemfontein, Orange Free State, South Africa University of the Free State Full time

    Job title : Senior Assistant OfficerJob Location : Free State, BloemfonteinDeadline : March 14, 2025Quick Recommended LinksJobs by Location Job by industries Duties and responsibilities Provide the following administrative support to the Research Chair in Climate Change and Agriculture:  Academic Administration:Manage communication to students and staff...

  • Administrative Assistant

    2 days ago

    Bloemfontein, Orange Free State, South Africa Ampath Laboratories Full time

    Job SummaryWe are seeking a detail-oriented and organized Data Input Clerk to join our team at Ampath Laboratories.The successful candidate will be responsible for capturing request forms onto Meditech via RSS, ensuring accurate and accessible documentation.This is an excellent opportunity for individuals with experience in administration related work within...

  • Sales and Administrative Assistant

    7 days ago

    Bloemfontein, Orange Free State, South Africa Remote Recruitment Full time

    Job Title: Sales & Admin CoordinatorLocation: Fully RemoteWorking Hours: Monday to Friday, 8 AM – 4 PM (UK Time)About the RoleAs a Sales & Admin Coordinator, you will be responsible for managing the sales process from lead generation to contract execution. This includes developing and maintaining relationships with customers, negotiating prices and terms,...

  • Retail Sales and Administration Assistant

    6 days ago

    Bloemfontein, Orange Free State, South Africa BKB Ltd Full time

    We are seeking an experienced Retail Sales and Administration Assistant to join our team at BKB Ltd. As a key member of our sales and administration team, you will be responsible for:Providing exceptional customer service and sales supportManaging stock levels and maintaining accurate inventory recordsDeveloping and implementing effective marketing...

  • General Office Clerk III

    1 week ago

    Bloemfontein, Orange Free State, South Africa PepsiCo Deutschland GmbH Full time

    A Day in the LifeThis Administrative Assistant role involves a wide range of tasks, from verifying financial transactions to arranging travel and accommodation. The ideal candidate will be highly organized, have excellent communication skills, and be able to multitask effectively.ResponsibilitiesThe successful candidate will be responsible for:Verifying...

  • Administrative Assistant

    2 days ago

    Bloemfontein, Orange Free State, South Africa Visi Select Full time

    **About the Role:**We are looking for an experienced Administrative Assistant to provide operational support to our team at Visi Select. In this role, you will be responsible for managing the day-to-day activities of our office, including data entry, email management, and online reputation support.Responsibilities:Improve and maintain the current filing...

  • Administrative Assistant

    4 days ago

    Bloemfontein, Orange Free State, South Africa Route Management (Pty) Ltd Full time

    About the Role: We are seeking a skilled Litigation Typist to join our team at Route Management (Pty) Ltd. As a key member of the litigation department, you will play a crucial role in providing administrative support to our attorneys. Your primary responsibilities will include locating case information, maintaining accurate records, and preparing monthly...

  • Caretaker/cleaner

    5 days ago

    Bloemfontein, South Africa Mpeake Creations Full time

    We are seeking a responsible caretaker/housemother/cleaner for a student accommodation. As the Caretaker, your responsibilities include, but are not limited to: Cleaning and maintenance of the premises. Monitoring and addressing any safety and security concerns. Responding to tenants' inquiries and providing assistance as needed. Coordinating with...

  • Retail Administrative Assistant

    1 week ago

    Bloemfontein, Orange Free State, South Africa Ajtechnicaldr Full time

    At Ajtechnicaldr, we are seeking a highly skilled Retail Admin Coordinator to join our team. As a key member of our operations staff, you will play a vital role in ensuring the smooth running of our store.The successful candidate will possess excellent customer service skills, with the ability to provide efficient and effective administrative support. A...

  • Administrator

    4 weeks ago

    Bloemfontein, South Africa Mirna Butler Recruitment Full time

    Here’s a job ad for a young, energetic administrator with some experience and a willingness to learn:Are you a dynamic, motivated individual looking to start your career in administration? Our client is seeking a young, energetic Administrator to join their team. This is the perfect opportunity for someone eager to learn, grow, and make a real impact in a...

  • Administrator

    3 weeks ago

    Bloemfontein, Orange Free State, South Africa Mirna Butler Recruitment Full time

    Here's a job ad for a young, energetic administrator with some experience and a willingness to learn:Are you a dynamic, motivated individual looking to start your career in administration? Our client is seeking a young, energetic Administrator to join their team. This is the perfect opportunity for someone eager to learn, grow, and make a real impact in a...

  • Administrative Coordinator

    1 week ago

    Bloemfontein, Orange Free State, South Africa PepsiCo Deutschland GmbH Full time

    Why Work with Us?PepsiCo is a leading food and beverage company that values diversity, equity, and inclusion. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. Our team is committed to creating a positive work environment and promoting a culture of excellence.Key ResponsibilitiesThe...

  • Assistant Officer

    2 days ago

    Bloemfontein, South Africa University of the Free State Full time

    Job Title - Assistant Officer (post level 13) (Contract appointment: 2 years) (Job ID: 6048) - Organizational Unit - University of the Free State -> Faculty of Health Sciences -> School of Pathology - Contract Type - Contract - Occupational Level - Semi-Skilled - Location - Bloemfontein Campus - Bloemfontein, FS ZA (Primary) - Closing Date - 27/2/2025 -...

  • Workshop Administrator

    2 weeks ago

    Bloemfontein, Orange Free State, South Africa Absolut Career Personnel Full time

    Workshop Administrator needed for a agricultural company in Kroonstad.Responsibilities: Ensure the effective administration of the workshop customers accounts and general administrative tasksCollaborate with technicians to determine job scope and estimate costs for service- and repair quotationsSend quotations to customers and proactively follow up on...

  • Investment Administrator

    2 weeks ago

    Bloemfontein, Orange Free State, South Africa Absa Group Limited Full time

    Job title : Investment Administrator (Pipeline) - (Bloemfontein)Job Location : Free State, BloemfonteinDeadline : April 10, 2025Quick Recommended LinksJobs by Location Job by industries Job SummaryTo provide specialist advise & support in the collection & analysis of investment information that enables decision making & provide a sound basis for...

  • Programme Director: Governance and Political

    2 days ago

    Bloemfontein, South Africa University of the Free State Full time

    Job Title- Programme Director: Governance and Political Transformation (Contract Appointment: Five years): Office of the Dean (Job ID 5884)- Organizational Unit- University of the Free State -> Faculty of Humanities -> Department Political Studies and Governance- Contract Type- Contract- Occupational Level- Junior Management- Location- Bloemfontein Campus -...

  • Administrative Co-Ordinator

    3 weeks ago

    Bloemfontein, Orange Free State, South Africa NM Staffing Solutions (Pty)Ltd Full time

    We are looking for an Administrative Co-Ordinator to support a dynamic teamIf you are an organized, detail-orientated individual who thrives in a fast-paced working environment and fulfil within the below requirements, we want to hear from youResponsibilities:Assist in maintaining continuity of work operations by documenting and communicating needed actions...