Executive Personal Assistant to Md
1 week ago
**Administrative support to Station General Management**:
- Diary management of the MD including resolving conflicts within the diary ensuring smooth running of day to day engagements
- Complete a broad variety of administrative tasks that facilitates the MD to effectively lead the station, including, assisting with special projects, compiling & producing documents, presentations and reports, collecting and preparing information for meetings with staff and external parties, drafting correspondence and any other admin related function required by the MD
**General Office Administration for Station**
- Collating agendas for all meetings, typing and distribution of minutes, reports and documentation.
- Attending to queries from internal & external parties.
- Assist with gathering documentation for ICASA Annual report and distribution.
**Ambassador for MD’s office**
- Serve as an ambassador for MD’S office by fostering, good relationships with management team, Kagiso Media Board and all MD’s Contacts
**Administrative support for the Senior Management Team**
- Providing secretarial support to Senior Management Team including travel arrangements
- Coordinate all Executive team meetings & Staff meetings and assist Senior Management when required
**Travel arrangements for Station Clients, Staff and related Kagiso Media Group Employees and Clients**
- Book flights with travel agent and attend to all accommodation requirements
- Arrange transport for board members and ECR visitors to and from airport.
**General**
- Ad-hoc support on Station Projects
- Attending to all administrative & support requirements of the MD's office
**Educational Requirements**:
- Tertiary qualification
- Diploma in General Office Administration
**Skills/Experience Requirements**:
- Minimum 3 to 4 Years’ relevant experience in executive office
- Experience in Radio will be an advantage
- Read
- Ability to read and comprehend instructions, short correspondence, and memos.
- Write
- Ability to respond to common Inquiries or complaints from customers, regulatory agencies or members of the business community.
- Speak
- Ability to effectively present information and respond to questions from managers, clients, customers and the public.
- Excellent computer knowledge (Microsoft Word, Outlook, Excel and PowerPoint)
- Reconciliation of accounts
- Basic Project Management
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