Executive Personal Assistant

5 days ago

Durban, KwaZulu-Natal, South Africa Pronel Personnel Full time

Our client based in Durban is seeking a dynamic highly skilled Personal Assistant to join their team. This individual must have strong marketing and office Administrator skills. They would be responsible for providing day-to-day office operations, assisting with marketing initiatives, and providing executive assistance to the CEO, COO and the Team.

Key Responsibilities:

  • Provide administrative support to executives and team members.
  • Assist in organizing meetings, travel arrangements, and daily schedules.
  • Coordinate office operations and manage office supplies, equipment, and vendors.
  • Support the marketing team with content creation, social media management, and email campaigns.
  • Process reimbursements as requested and approved.
  • Reconcile credit card & loyalty statements.
  • Liaise with the relevant stakeholders to resolve related queries.
  • Co-ordinate the company's statutory document submissions and follow ups.
  • Engage with Legal and Compliance to ensure that service provider contracts and SLAs are up to date and tracked correctly.
  • Allocate and reconcile petty cash as required.
  • Relieve switchboard when required.
  • Ensure annual renewals for cell phones, post box & car licenses are done timeously.
  • General office ad hoc duties such as taking minutes, typing, filing, scanning, etc.
  • Maintenance of company insurance policy.
  • Process payments and requisitions through the agreed process as required.
  • Assist with the preparation of marketing materials, presentations, and promotional events.
  • Maintain and update client and marketing databases.
  • Excellent written and verbal communication skills.
  • Attention to detail and the ability to work independently.
  • Ability to work effectively in a fast-paced, team-oriented environment.

Skills

  • Ability to plan, prioritize and multi-task.
  • Ability to work independently with little supervision.
  • Strong administrative skills.
  • Driver's license & own transport
  • High levels of integrity and confidentiality.
  • Ability to keep calm under pressure.
  • Good interpersonal manner.

Education / Experience

  • Secretarial course / office admin certificate will be an advantage.
  • At least 3 years' experience in a related/relevant field of work is required.
  • Proven track record of good work performance is essential.
  • Excellent communication and collaboration skills.
  • Marketing skills.
  • Valid driver's license with own vehicle.

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