Executive Personal Assistant
4 days ago
Opportunity Available Our leading client in the Automotive Sector is looking to employ an Executive Personal Assistant to join their team in Durban.
POSITION INFO :
Job Description :
Administration to Executives :
- Attend to routine administrative / PA duties ensuring the daily operation of the Directors office.
- Co-ordinate special projects as allocated by the Executive team.
- Communicate with stakeholders (both internal and external) to achieve the aim of projects.
- Monitor progress of projects allocated to staff by the Exec team.
- Consolidate information from across the company as well as within the group of companies to prepare reports on progress, implemented actions, and challenges.
- CIPC returns and administration.
- Maintaining company statutory records.
- Management of executive facilities.
High-Level Reporting and Presentations :
- Prepare, co-ordinate and manage all executive presentations.
- Structure, research, design, formulation and production of company presentations including updates and variability, relative to target audience.
- Co-ordinate and update presentation for the annual budget presentation to the Board for approval of the budget.
- Board, executive reports and minute-taking.
- Sustainability, CO2, CEO and COO reports.
Travel Management :
- Attend to travel arrangements, car hire and accommodation for the company across three sites.
- Handling of travel advances and the reconciliation thereof.
- Raising of orders up to the receipt of payment.
Job Requirements :
- Minimum matric with a bachelor level pass.
- Business or administration qualifications or similar are required.
- 7 years experience in senior PA position or office administration positions.
- Experience with high-level reports.
- Experience in operations and executive support.
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