Personal/property Assistant

3 weeks ago

Durban, South Africa Capital Auto World Full time

**Personal/Property Assistant**

A dynamic **Personal/Property Assistant** is required to provide _**HIGH LEVEL**_of support to the Head of a group of companies.As an integral part of the group of companies, the Personal Assistant will be responsible for identifying and closing strategically valued leasing transactions for private, as well as commercial property, relocations, enlargements, closures, and renewals. Our head is focused on providing the best solutions and maintaining strong customer relationships, thus including the normal day to day Personal Assistant duties, but not limited to.

**Duties & Responsibilities**
- Provide high level of professional support to the Head of a group of companies
- Handling all his company documentation in a confidential manner
- Be able to assist the Head with new business
- Assist with Personal Insurance
- Liaising with external stakeholders
- Conducting research required by MD
- Adhoc duties as and when required by the MD
- Close the deal abilities with stakeholders and partners
- Manage the day-to-day operations of various property portfolios
- Handling tenant relations
- Identify and conclude leasing transactions for properties, and renewals
- Act as a broker for the placement of clients within property portfolios
- Manage special projects and initiatives
- Negotiate the best terms and conditions for the portfolio of properties and renewals
- Provide excellent client liaison and management for portfolio clients
- Ensure compliance with leasing documents and internal protocols
- Resolve any problematic space planning requirements for clients
- Stay up-to-date with property and industry trends and changes

**Key Skills**
- Strong negotiating skills
- Ability to work independently
- Excellent communication skills
- Ability to make sound decisions
- Strong Business/report writing skills and presentation skills
- Excellent planning, organisational and interpersonal skills
- Business acumen and strategic advisory experience
- A knowledge of standard software packages
- Organisational skills and the ability to multitask
- The ability to be proactive and take the initiative
- Attention to detail
- Problem solving
- Diary Management
- Professionalism
- Handles Pressure

**Requirements**:

- Minimum 3 years Diploma in Office Administration / Management
- 5+ year’s experience at an executive management level
- Property Management Diploma and/or Legal Degree advantageous
- Minimum 5 years of practical retail and commercial management experience or 5 years of post-admission legal experience
- Fluent in English
- Driver’s license
- Must be willing to work extended hours as and when required
- **Desired Skills**:_
- Property Management
- Lease Management
- Negotiation
- Broker
- Compliance

**Job Type**: Permanent

Ability to commute/relocate:

- Durban, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (required)

License/Certification:

- Drivers license (required)

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