Executive Personal Assistant

2 days ago

Durban, South Africa GBS Full time

We are a well-established financial services provider located in the heart of Umhlanga Ridge, seeking a dynamic and highly organized Executive Personal Assistant to join our team. In this pivotal role, you will provide comprehensive administrative support to our Executives, with a particular focus on assisting the Group CEO.

As the Executive Personal Assistant, you will be responsible for managing a wide range of administrative tasks, including calendar management, travel coordination, correspondence handling, and meeting organization. You will serve as a key point of contact, acting as a gatekeeper to safeguard the executive’s time, while upholding the highest standards of confidentiality, professionalism, and discretion. We are looking for a resilient, proactive individual who thrives in a fast-paced environment and is committed to delivering exceptional support to our leadership team.

**Key Responsibilities**:

- Efficiently manage daily schedules for the executive team, including coordinating calendar appointments across the business.
- Oversee and arrange travel logistics for executives and management, including hotel accommodations, transportation, and related travel activities.
- Process expenses and maintain associated controls, including credit card transactions.
- Organize team communications, correspondence, and internal and external events.
- Coordinate and facilitate meetings, workshops, and corporate events.
- Serve as the primary liaison between senior management and employees, interacting with both internal and external stakeholders.
- Perform general office administration and coordination tasks as needed.
- Process purchase requests via the Auto Pilot System.

**Act as Personal Assistant to the Group CEO - additional responsibilities include**:

- Arranging personal appointments, such as medical visits for the CEO or family members.
- Organizing local and international travel arrangements, including flights and accommodation bookings, and liaising with service providers as necessary.
- Handling payments and purchases as requested and coordinating with his personal banker as needed.
- Supporting the CEO in facilitating the executive team to ensure organizational objectives and business operations are effectively achieved.
- Contributing to the improvement and maintenance of internal processes that support senior leadership across the company.

**Minimum Requirements**:

- At least **3 years’ experience in a similar role or in an administrative role**reporting directly to senior or executive management.
- ** Proficiency in MS Office** and other office productivity tools, with the ability to quickly learn new software and systems.

**Behavioral Competencies**:

- Excellent written and verbal communication skills to convey information professionally, promptly, and accurately.
- Strong attention to detail and quick at spotting errors in documents, data, and correspondences.
- Efficient with managing time, prioritizing tasks, and streamlining workflows to meet deadlines.
- Highly resilient and capable of adapting to changing circumstances, unexpected challenges, and the executive’s evolving needs.
- Collaborative team player, willing to take initiative and contribute to the success of the executive team.
- Positive interpersonal skills, fostering constructive working relationships across all levels of the organization.

  • Executive and Personal Assistant

    2 days ago

    Durban, South Africa THINK Full time

    THINK International is a non-profit organisation dedicated to improving the lives of those vulnerable populations worldwide. As a health delivery and research organisation, THINK International engages with the local community, government consortia, and international funders to provide care and carry out cutting-edge clinical research that has already...

  • Executive Personal Assistant

    16 hours ago

    Durban, South Africa Carlysle Full time

    **KwaZulu Natal** **, Durban North & Umhlanga** - Monthly Cost To Company (Market related, Negotiable) **Our client is a dynamic and ambitious family owned and run export trading business based in Durban. They have been in existence for the last 50 years with a third generation in place.** *** **Specializing in the export of FMCG's, fruit and vegetables,...

  • Executive Personal Assistant/ Virtual Assistant

    1 week ago

    Durban, South Africa HVM Full time

    **Executive PA/Virtual Assistant** We are looking for an organized and professional executive PA/Virtual Assistant to handle all communications with, and for the company from a remote position, based in Durban, KZN. The hiring company is a Block Management/Property Management company based in the UK. The employer is based in the UK, and the Executive...

  • Personal Assistant

    3 days ago

    Durban, South Africa ITology Full time

    Currently we are searching for an Executive Assistant for Durban North, South Africa. Requirements of this Post: Matric and preferably a tertiary education. At least three years experience as an Executive Assistant. MS Office skills (Word, Excel, PowerPoint and Outlook). Good accurate typist. Sound personal values in terms of honesty, integrity and...

  • Personal Assistant

    4 weeks ago

    Durban, South Africa Pro Talent Full time

    Our client, an insurance, banks, financial services outsource company is looking for a **Personal Assistant, Marketing and Office Administrator reporting to the CEO and COO, **based in Durban, La Lucia Responsible for providing general administration, secretarial, marketing and office related support to the CEO, COO and the Team. **Valid driver’s...

  • Executive Assistant

    3 days ago

    Durban, South Africa Ciazcon Full time

    Currently we are searching for an Executive Assistant for Durban, South Africa. **Responsibilities of this Post**: Proactively manage the Managing Director’s Office. Provide administrative support to Director’s and assist with daily time management. Execute routine secretarial assignments, including drafting of correspondence with maximum efficiency &...

  • Executive Assistant

    4 weeks ago

    Durban, South Africa Parvana Strategic Sourcing Full time

    Job Information Industry - IT ServicesJob ID - J104493City - DurbanProvince - Kwazulu-NatalCountry - South AfricaPostal Code - 4051**Job Description**: **About our client**: **What you will be doing**: - Offer personalised executive support to our esteemed Leadership team. - Curate seamless schedules and arrange engaging meetings. - Coordinate travel with...

  • Executive Assistant

    3 days ago

    Durban, South Africa Futurelink Global Recruitment Full time

    **Introduction** Our client in Durban is looking for an Executive Assistant to join their team. **Duties & Responsibilities** Acting as a first point of contact, dealing with correspondence and phone calls Managing complex, busy diaries and organising meetings and appointments, often controlling access to the Manager/Executive Booking and arranging...

  • Personal Assistant Mr Price

    2 days ago

    Durban, South Africa Mr Price Group Full time

    **Personal Assistant (PA)** **_ your purpose_** You provide full administrative support to the Managing Director and Directors of Planning, Buying, Resource and Trend for Mr Price Apparel. This includes diary management, planning all work travel (including visas), arranging meetings, and sending out invites on their behalf. **_ what you typically do...

  • Personal Assistant

    4 weeks ago

    Durban, South Africa Curro Holdings Ltd Full time

    **At Curro,** **we care.**: **Personal Assistant**: **Curro Heritage House** **Vacancy Reference: 18318**: Join the ranks of Curro, a leading-edge institution where opportunities for professional growth are boundless. We seek dynamic individuals equipped with a blend of creativity and dedication, ready to immerse themselves in a professional environment...

  • Executive Assistant

    2 days ago

    Durban, South Africa Ciazcon Full time

    Currently we are searching for an Executive Assistant for Durban, South Africa. **Responsibilities of this Post**: Provide a full range of personal and executive secretarial support to the Directors including general administration work (as well as MD if required). Full management of Directors electronic diaries, organising meetings, assessing priority of...

  • Personal Assistant

    16 hours ago

    Durban, South Africa EURO DIY Full time

    A company based in Springfield Park is seeking a Personal Assistant to the director. **Requirements**: Matric is compulsory, higher education & or previous work experience will be advantageous Mature female Excellent Communication skills Excellent minute taking skills Computer Literate with Excel Willing to learn and grow Must be able to work under...

  • Personal Assistant

    3 days ago

    Durban, South Africa Complement Recruitment Full time

    Complement Recruitment are recruiting for a Personal Assistant / Receptionist for a permanent position based in Bluff, Durban, Kwazulu Natal. The purpose of the PA is to provide high level support to the General Manager and Management Team, by fulfilling a full secretarial and administration function to them including an efficient and effective reception...

  • Personal Assistant

    4 weeks ago

    Durban North, South Africa THE PRINT SHOP Full time

    We are seeking a Personal Assistant. The role requires both independent and collaborative work, if both a personal and business nature. - Minimum 2 years working experience as a PA - Must have strong planning and organizational skills as well as administrative skills - Must be computer literate - Excellent communication - Must be able to multi-task - Must...

  • Executive Assistant

    3 days ago

    Durban, South Africa Pinnacle HR Full time

    Looking for a hands on Executive Assistant. **Role Purpose** The purpose of the role is to provide high-level administrative support to the CEO and other Executive Committee members. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations...

  • Personal Assistant to Medical Team

    6 days ago

    Durban, KwaZulu-Natal, South Africa University of Fort Hare Full time

    Personal Assistant to Medical TeamA well-established medical practice is seeking a highly organized and detail-oriented Personal Assistant to join their team. The successful candidate will provide administrative support to the doctors, handling personal administration, practice administration, and logistics for families.Your primary responsibility will be to...

  • Executive Assistant

    3 days ago

    Durban, KwaZulu-Natal, South Africa Meondoholdings Full time

    Full job description Meondo Holdings is currently seeking a well-rounded, experienced, and skilful individual to join our Team as Personal Assistant to the Director.Main purpose: To provide high level confidential support to the Chief Executive by providing a full secretarial and administrative service. Ensuring that effective planning and administrative...

  • Executive Assistant

    4 days ago

    Durban, KwaZulu-Natal, South Africa Meondoholdings Full time

    Full job description Meondo Holdings is currently seeking a well-rounded, experienced, and skilful individual to join our Team as Personal Assistant to the Director.Main purpose: To provide high level confidential support to the Chief Executive by providing a full secretarial and administrative service. Ensuring that effective planning and administrative...

  • Personal Assistant/receptionist

    2 days ago

    Durban, South Africa The HR Company Full time

    **Purpose of the job** - To provide high level confidential support to the General Manager and Management Team by providing a full secretarial and administrative service - To provide an efficient and effective reception service - To perform routine office administration / clerical functions **Key Duties** **Personal Assistant** - Work in close co-operation...

  • Executive Assistant

    2 days ago

    Durban, South Africa Complement Recruitment Full time

    **Personal Assistant - Durban Kwazulu Natal** **Salary: Market Related** **Purpose of Position**: Complement Recruitment are recruiting for a Personal Assistant / Receptionist for a permanent position based in Bluff, Durban, Kwazulu Natal. The purpose of the PA is to provide high level support to the General Manager and Management Team, by fulfilling a...