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Administrator: Department

4 months ago

Bellville, South Africa University of the Western Cape Full time

Post Number- 8020323- Faculty/Department- University of the Western Cape -> Education -> Educational Psychology- Type of Position- Permanent - Full Time- Length of Contract Period- Location- Main Campus - Bellville, WC ZA (Primary)- Closing Date- 12/6/2024**Role Clarification & Key Performance Areas**

The Faculty of Education has a long history of productive engagement with the key issues facing education in South Africa. We offer innovative, research-based teacher education programmes and run large postgraduate programmes in various disciplines in education. Our dedication to improving the education system has led to engagement with schools in research and school improvement projects.

The Faculty of Education seeks to appoint an **Administrator: Department** in the Department of Educational Psychology, to assist with all departmental administrative processes, in order to ensure alignment and compliance with central administrative systems and procedures.

**Key Performance Areas**
- **Enquiry Management**: Respond to queries (verbal, written or telephonic) relating to programmes offered in the Department in consultation with the Head of Departmental
- **Marks Administration**: Capture all marks on the marks administration system (UG / PG: assignments, tutorials, tests, exams, SDAs etc)
- **Committee Administration**: Compile agenda items and meeting documentation as required by Faculty / Departmental and Institutional committees
- **Financial Administration**: Monitoring of departmental budgets, assist with collation of data for budgets, coordinate all purchasing /procurement for department in consultation with faculty office, obtain quotes etc.
- **Meeting Administration**: Arrange meetings as required, meeting administration including scheduling, collation of documentation, securing venues, arranging catering etc.
- **Marketing and Recruitment**: Assist with all marketing, recruitment and promotional drives for the department
- **General Administration**: Administrative support to the Departmental Chair, distribution of messages and mail to staff within the department, departmental minute taking, general student queries provide reports and information to HoD as required
- **Assets Management**: Equipment maintenance, monitor assets within the department
- **Event administration**: Assist with organisation of events, communicating with internal and external stakeholders

**Minimum Requirements**
- Three year post matric qualification (NQF 7) with at least 2 years’ relevant Higher Education experience OR
- Matric plus 3-5years’ relevant Higher Education experience
- Working knowledge of a student enrolment management system / University systems (SASI, MAS etc).
- Proficient in MS Office

**Added Advantages and Competencies**:

- Experience in student administration and the student life-cycle
- Excellent organisational and time management skills
- High level of assertiveness
- Planning and problem solving skills
- Attention to detail