Administrator: Projects

2 weeks ago

Bellville, South Africa University of the Western Cape Full time

Post Number- 8036584- Faculty/Department- University of the Western Cape -> ICS Department -> Project Management Office (PMO)- Type of Position- Permanent - Full Time- Length of Contract Period- Location- Main Campus - Bellville, WC ZA (Primary)- Closing Date**Role Clarification & Key Performance Areas**

The Information & Communication Services (ICS) department of the University of the Western Cape (UWC) is seeking to permanently appoint a qualified Administrator: Projects to perform a pivotal administration role during the lifecycle of Strategic and Operational Institutional Projects.

**Key Performance Areas (KPA’s)**:

- Day-to-day administration and support of multiple projects to ensure smooth and timely delivery,
- Schedule meetings and workshops,
- Prepare and document all meeting/workshop agendas and minutes,
- Track sign-off of project artefacts and deliverables,
- Monitor, track and update RAID (Risks, Actions, Issues and Decisions) Log items,
- Assist with the preparation of weekly, monthly and Executive reports,
- Assist with Procurement related activities across multiple projects,
- Financial Administration, including:

- The updating of project financial reports and project budgets,
- Processing Invoices and raising Purchase Orders for project and departmental procurement,
- Maintain all project and document folders,
- Provide responses to ad hoc requests for information on projects,
- Act as a link between the Project Management Office, Vendor/s and University stakeholders as and when required.

**Minimum Requirements**

**Minimum Requirements (Qualification, Skills & Experience)**:

- Grade 12 Certificate (NQF 4),
- 2-3 Years’ experience within Project Administration,
- Sound technology skills relating to the use of:

- MS Office Excel,
- MS Office Word,
- MS Office PowerPoint,
- Google Business Tools: Meet, Sheets, Docs, Slides as well be able to navigate between team drives, folders, etc.
- Strong planning, organising and time management skills,
- Strong verbal and written communications,
- Demonstrated ability to work both unsupervised and collaboratively within a team to deliver results within agreed deadlines.

**Preferred Qualifications, Skills & Experience**:

- Additional post Grade 12 certificate, diploma or BTech Degree within the IT field,
- Experience in using project management software and tools (e.g. MS Project, PPM, PPO),
- Experience and knowledge of project management principles and methodologies (e.g. PMBOK, Waterfall, Prince2, Agile, etc.).

**Required Competencies**:

- Ability to multitask, working on a number of projects simultaneously with tight deadlines,
- Ability to take initiative and follow instructions,
- Fast learner, able to adapt to change quickly,
- Strong communication and interpersonal skills, as well as the ability to communicate effectively across diverse audiences, both verbally and written,
- Problem solving skills,
- Strong attention to detail,
- Excellent organisational skills.

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