Procurement Assistant
2 days ago
Responsible for understanding the full procurement process. From order placed, through procurement, to building a load and finally delivering the combined load to the park.
- Assist in the administrative procurement processes such as:
- requesting quotations,
- raising delivery notes and
- Prioritise urgent order requests
- Preparation of Commercial Invoices
- Liaise with suppliers in respect of commercial and/or technical clarifications and queries
- Handling incoming and outgoing courier parcels (for parks)
- Receipting goods
- Binning goods into storeroom
- Issuing goods out of storeroom
- Stock take + managing old items in storeroom
- Assist the Procurement Specialist to plan and calculate all activities related to the Procurement Department
- Phone daily to follow up if orders placed will be delivered timeously
- Streamline documentation,
- record-keeping, and
- filing processes to enhance efficiency
- Maintain an updated and accurate preferred Supplier database
- All duties need to be completed in line with the procurement SOP
- Drives continuous improvement in all aspects of the procurement process
- Perform additional outputs related to the role or assigned by the management
- Parks work 7 days a week and the procurement phone (separate to your personal phone) does receive requests 7 days a week. Some of these might be emergency/crucial and require an after-hour intervention. This is however not the norm.
- Keep current in changes in procurement field and contractual regulations
**Qualities and Skills**:
- Minimum 2 - 3 years work experience in administration
- Experience in procurement
- Strong attention to detail and accuracy in data management.
- Proficient in using accounting software (e.g., Serenic) and other procurement-related tools.
- Excellent organizational and time management skills.
- Ability to collaborate effectively with internal teams, creditors, and stakeholders.
- Problem-solving mindset with the ability to resolve issues efficiently.
- Strong written and verbal communication skills.
- Knowledge of procurement processes, payables management, and record-keeping.
- Ability to work independently and handle multiple tasks simultaneously.
- Adaptability and flexibility to work in a fast-paced environment.
- Knowledge of French or Portuguese is a benefit
**Qualifications**:
- Grade 12 (Matric)
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