Business Area Assistant
5 months ago
At Merchants our vision is to create meaningful and sustainable futures for our people, by driving a culture of continuous learning through the many skills and development programmes we offer, which are designed to develop talent and fulfil potential.
We place our people at the centre of everything we do and believe that the way you treat your customers and people differentiates us.
**Are you ready to take the next step in your career?**
**What you will be doing;**
The purpose of this role is to provide general administrative support to the Business Area.
**Secretarial**
Screens calls and ensures accurate and timely messages are provided
Manages diaries
Greets all visitors to the Business Unit
Ensures all equipment is set up as necessary, prior to meetings
Ensures all refreshments are appropriately organised
Assists with all correspondence from the client
**Administration**
Organises necessary logistics for meetings and other occasions
Manages office stationary, supplies and place orders when necessary, managing the
supplier relationship
Completes all office filing, faxing, printing, binding, photocopying, scanning and e mailing
Makes travel arrangements when required
Processes payments
Types correspondence
Manages and updates notice boards
Takes meeting minutes
Logs all facility queries, tracks and escalates where necessary
Compiles necessary administration reports
**Purchase Orders**
Processes all purchase orders accurately and timeously
Files all POs according to recipients
Ensures all cross charges are completed on a monthly basis
Provides a record with all necessary payment information, including proof of
payments
Assumes responsibility for the Business Unit’s petty cash
Captures the relevant data on the procurement system
**Knowledge**
Minimum matric or equivalent NQF
Minimum 2 years secretarial experience
Advanced MS Suite
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