Procurement Assistant

2 weeks ago


Bryanston, South Africa African Parks Full time
Responsible for understanding the full procurement process. From order placed, through procurement, to building a load and finally delivering the combined load to the park.

  • Assist in the administrative procurement processes such as:
  • requesting quotations,
- raising delivery notes and

  • Prioritise urgent order requests
  • Preparation of Commercial Invoices
  • Liaise with suppliers in respect of commercial and/or technical clarifications and queries
  • Handling incoming and outgoing courier parcels (for parks)
  • Receipting goods
  • Binning goods into storeroom
  • Issuing goods out of storeroom
  • Stock take + managing old items in storeroom
  • Assist the Procurement Specialist to plan and calculate all activities related to the Procurement Department
  • Phone daily to follow up if orders placed will be delivered timeously
  • Streamline documentation,
- record-keeping, and
- filing processes to enhance efficiency

  • Maintain an updated and accurate preferred Supplier database
  • All duties need to be completed in line with the procurement SOP
  • Drives continuous improvement in all aspects of the procurement process
  • Perform additional outputs related to the role or assigned by the management
  • Parks work 7 days a week and the procurement phone (separate to your personal phone) does receive requests 7 days a week. Some of these might be emergency/crucial and require an afterhour intervention. This is however not the norm.
  • Keep current in changes in procurement field and contractual regulations

Qualities and Skills:

  • Minimum 3 years work experience in administration
  • Experience in procurement
  • Strong attention to detail and accuracy in data management.
  • Proficient in using accounting software (e.g., Serenic) and other procurementrelated tools.
  • Excellent organizational and time management skills.
  • Ability to collaborate effectively with internal teams, creditors, and stakeholders.
  • Problemsolving mindset with the ability to resolve issues efficiently.
  • Strong written and verbal communication skills.
  • Knowledge of procurement processes, payables management, and recordkeeping.
  • Ability to work independently and handle multiple tasks simultaneously.
  • Adaptability and flexibility to work in a fastpaced environment.
  • Knowledge of French or Portuguese is a benefit

Qualifications:

  • Grade 12 (Matric)


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