Creditors Clerk

**VERIFY INVOICES**
- Obtain monthly invoice reports and request related statements, review information and follow up on creditor invoices, so that invoices are received timeously from creditors.
- Check invoices for compliance to legislative requirements and capture invoices received into the procurement system, according to standard procedure.
- Obtain payment authorisation for invoices received and forward them to the relevant section for further processing.
- Capture invoices on the procurement system and verify accuracy of amounts invoiced against correlating information, contact relevant stakeholders to resolve differences identified.
- Process credit notes for goods returned and invoices incorrectly issued, according to procedure in a timely manner.
- Assist in following-up on open items for purchase orders and goods received vouchers, as instructed by the Financial Manager / Accountant.
- Reconcile and make payments of the pensioner payroll suppliers and liaise with the Fund Accountant / Benefit Accounting Manager and Supervisor.
- Assist in followings-up open items in the payroll (pension) suppliers’ creditor accounts.
- Reconcile the Fund payroll suppliers as part of the payment process.

**RECONCILE CREDITORS**
- Perform monthly creditor’s reconciliations between aging analysis and supplier statements, achieving accurate information by due dates.
- Follow-up on any errors/discrepancies with the relevant stakeholders, resolving issues identified timeously.
- Check that appropriate supporting documents are attached to reconciliations in accordance with policy requirements.
- Check that monthly creditor statements are received from creditors for reconciliation, follow up where necessary to access statements not received.
- Reconcile and make payments of the pensioner payroll suppliers and liaise with the Fund Accountant / Benefit Accounting Manager and Supervisor.
- File all source documents and reports in an accessible manner.

**PROVIDE ADMINISTRATIVE SUPPORT TO THE TEAM**
- Follow up with relevant internal and external stakeholders to access documentation to be submitted in the preparation of reports and schedules, as necessary.
- File working papers for audit purposes, checking that all audit requirements have been addressed.
- Process invoices to cost centres and ledger accounts, ensuring that they are correctly allocated.
- Provide a list of accruals for the processing of monthly provisions, monthly.
- Prepare accruals for review by the Financial Accountant and process journal entries for monthly accruals, ensuring accuracy of information.
- Follow-up on dated invoices, accessing the information required to resolve them timeously.
- Raise payment requests for the team as requested

**TECHNICAL COMPETENCY REQUIREMENTS**

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- Basic knowledge of debit / credit principles
- Knowledge of procurement systems
- Ability to conduct cash book reconciliations
- Strong numerical skills
- Excel Intermediate
- Business online (Standard Bank)

**REQUIRED MINIMUM EDUCATION/TRAINING**
- Relevant Diploma

**REQUIRED MINIMUM WORK EXPERIENCE**
- 2 years job-related experience, specifically within an Accounts environment