Personal Assistant to Managing Director

2 weeks ago

Bryanston, South Africa New Age Explorer Full time

Key Responsibilities:

1.

Personal Assistant Responsibilities:

  • Act as the primary point of contact between the Director and internal/external stakeholders.
  • Manage and maintain the Director's busy calendar, scheduling appointments, meetings, and travel arrangements efficiently.
  • Prioritize and coordinate the Director's daily tasks and activities to ensure maximum efficiency and productivity.
  • Prepare and organize materials for meetings, presentations, and conferences.
  • Conduct research and compile relevant information for the Director's projects and initiatives.
  • Handle personal tasks such as organizing events, gift procurement, and personal appointments as required.
  • Maintain strict confidentiality of sensitive information and maintain a high level of professionalism at all times.

2.

Administrative Duties:

  • Perform general administrative tasks, including data entry, filing, and recordkeeping.
  • Assist in the preparation and distribution of reports, documents, and presentations.
  • Collaborate with other departments to gather and compile data for various projects.
  • Help in managing office supplies and inventory, placing orders as needed.
  • Maintain an organized and efficient office environment.

3.

Receptionist Duties:

  • Greet visitors, clients, and partners in a friendly and professional manner.
  • Answer incoming calls and direct them to the appropriate personnel or department.
  • Manage the reception area, ensuring it is tidy and presentable at all times.
  • Sort and distribute incoming mail and packages, and manage outgoing mail.
  • Assist with coordinating office events, meetings, and appointments as needed.

4.

Communication and Coordination:

  • Foster positive relationships with internal team members and external stakeholders.
  • Liaise with executives, clients, and partners to coordinate meetings and events.
  • Maintain open lines of communication between the Director and other team members.

5.

Problem Solving and Adaptability:

  • Address any scheduling conflicts or lastminute changes effectively.
  • Demonstrate the ability to adapt to changing priorities and handle unexpected situations.

Qualifications and Requirements:

  • Bachelor's degree or equivalent experience preferred.
  • Proven experience as a Personal Assistant or Administrative Assistant, preferably supporting highlevel executives.
  • Exceptional organizational and timemanagement skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Strong written and verbal communication skills, including professional etiquette.
  • Ability to handle confidential information with the utmost discretion.
  • Detailoriented and capable of multitasking in a fastpaced environment.
  • Professional appearance and demeanor with excellent interpersonal skills.
  • Prior experience as a receptionist or in customer service is a plus.
  • Familiarity with travel coordination and expense reporting is advantageous.
  • Flexibility to occasionally work outside regular business hours.
  • Ability to remain composed under pressure and maintain a positive attitude.

Job Types:
Full-time, Permanent

Salary:
R8, R15,000.00 per month

Ability to commute/relocate:

  • Bryanston, Gauteng: Reliably commute or planning to relocate before starting work (required)

Education:

  • Diploma (preferred)
Application Deadline: 2023/09/10

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