Executive Assistant to CEO

2 weeks ago

Johannesburg, South Africa Digital Marketing Solutions Full time

**Duties (including, but not limited to)**:

- **Organizing the CEO’s Daily Schedule**: Coordinate meetings, appointments, and travel arrangements, keeping in mind the CEO’s commitments and priorities.
- **Meeting Preparation**: Arranging logistics for meetings, preparing agendas, taking minutes, and following up on action points.
- **Document Preparation**:Drafting reports, presentations, letters, and other documents required by the CEO.
- **Liaising with Teams**: Acting as the point of contact among executives, employees, clients, and other stakeholders.
- **Manage Communication Channels**:Answering phone calls, taking messages, or directing calls to the CEO.
- **Project Management**: Assisting the CEO in managing projects, following up on deadlines, and ensuring everything runs smoothly and gets done on time.
- **Social Media Management**: Assist the social media team by scheduling posts, monitoring online engagement, and creating reports on social media performance.
- **Content Creation**: Collaborating with the content team to brainstorm content ideas, draft posts, proofread content, and manage content calendars.
- **Competitor Analysis**: Regular monitoring of competitors’ digital marketing activities and providing reports to the CEO and the team.
- **Market Research**: Conducting research on the latest digital marketing trends and customer preferences to aid strategic planning.
- **Performance Reports**: Assisting in creating monthly or quarterly digital marketing reports, which can include metrics such as website traffic, lead generation, conversion rates, and social media engagement.
- **Personal Assistance**: Sometimes, the PA may also be responsible for some personal tasks for the CEO, such as booking personal appointments or running errands.
- **Research**: Sometimes the CEO will ask you to do research, such as Competitor research and Market Related research.
- **Writing**:Writing articles for a website, using AI
- **Websites**:Building websites and uploading pages to existing websites.
- SEO

**The Personal Assistant will be working directly for the CEO.**
- The PA will assist with social media scheduling and communicating between the CEO and other members of the team/different departments.
- The PA will assist with organising shoots/productions for the creative team, as well as communicating with clients referencing ongoing projects.
- The PA will build new websites from time to time.
- The PA will upload written content and images to existing websites.
- The PA will write the website content through ChatGPT.
- Travel MAY be required.
- They will have experience taking minutes and excellent communication skills. An interest in digital and marketing is essential.

**Requirements**:

- Matric Certificate
- Privious P.A experience will be a benefit
- Own Laptop
- General Knowledge of Digital Marketing
- Google Analytics
- Google Drive
- Website Administration (WordPress)
- Good organisational skills
- Basic project management skills
- Excellent command of English grammar and spelling
- Can work well under pressure
- Highly organised and good at managing yourself
- Detail-oriented
- Excellent communication skills
- Willingness to learn

Training will be provided.

**Job Types**: Temp to perm, Internship
Contract length: 3 months

**Salary**: R5,500.00 - R6,000.00 per month

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Do you have a reliable laptop?
- Are you aware that this is not a remote position?

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