Executive Pa to CEO

6 months ago

Johannesburg, South Africa Recruitment Matters (Pty) Ltd Full time

**Responsibilities**:

- Administrative Support: Manage the CEO's calendar, including scheduling appointments, meetings, and travel arrangements. Ensure all correspondence and relevant materials are produced in a timely and accurate manner.
- Document Preparation and Management: Prepare, edit, and proofread documents, reports, and presentations for internal and external use. Maintain a systematic filing system to ensure easy access to critical information.
- Meeting and Event Coordination: Organize and coordinate executive meetings, including agendas, logistics, and follow-up actions. Assist in the planning and execution of corporate events and conferences.
- Project Support: Take on specific projects at the CEO's request, providing research, coordination, and execution support as needed.
- Personal Assistance: Where necessary, assist with personal tasks to ensure the CEO's personal commitments are managed alongside their professional responsibilities.

**Key Skills**:

- Exceptional Organizational Skills: Ability to manage multiple tasks and projects with high precision and attention to detail.
- Strong Communication Skills: Excellent written and verbal communication abilities, with the skill to interact effectively with all levels of staff and external contacts.
- Discretion and Confidentiality: Must have a proven track record of handling confidential information with the utmost discretion.
- Adaptability: Capable of adjusting to new challenges and shifting priorities, maintaining a calm and professional demeanor under pressure.
- Problem-Solving Abilities: A proactive approach to problem-solving, including anticipating issues before they arise and proposing effective solutions.
- Tech-Savvy: Proficient in Microsoft Office Suite, Google Workspace, and capable of quickly adapting to new software and systems.

**Qualifications**:

- Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Experience: At least 5 years of experience in an executive support role, preferably within a fast-paced, high-growth environment.
- References: Must be able to provide professional references that attest to the individual's work ethic, skills, and experience.

**Job Types**: Full-time, Permanent

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