Executive Pa to CEO

6 months ago

Johannesburg, South Africa HireJoy Pvt Ltd Full time

EXECUTIVE PA TO CEO

**JOB SUMMARY**

Key purpose of the role is to ensure the effective and efficient running of the CEO’s office. The CEO’s office should be the post holder’s top priority in every respect.

**RESPONSIBILITIES**:

- Direct liaison with senior executives on international & local level
- Ensure GM is aware of key meetings, correspondence, and communication requirements daily
- Screen calls ensuring that matters of importance reach the GM
- Prepare, submit, and record all business and personal medical claims to medical aid
- Reconcile credit card statements and FOREX spent and generate Travel & Expenditure claims and ensure these are distributed to respective department prior to cut off date
- Handle and personally follow up all customer complaints directed to MD’s office
- Assist and advise with telephonic enquiries for new Africa franchisees
- Prepare and distribute agendas, minutes and reading material for management meetings, including graphics and charts
- Record all management leave and maintain an updated leave roster
Booking, Travel & Logistics:

- Book and plan international & local travel, car hire, accommodation, visa requirements, new passports, medical assistance
- Prepare and assist international visitors with detailed agendas, logistics, security, drivers, hotel accommodation & travel arrangements on a business level
- Assist international visitors with holidays - i.e., safaris, hotels, dinners & logistics in Southern Africa on a personal level
- Co-ordinate VIP visitors in Africa travel requirements
- Arrange and book boardroom functions and catering monthly or as and when requested
- Arrange venue, logistics, accommodation for management meetings held off site
- Arrange and co-ordinate annual get-away “surprise” travel for management & partners - local and international
- Organise and arrange personal requests - delivery of flowers, dinners, cards and gifts
- Arrange annual year end dinner & gifts for management and partners
- Manage and coordinate all logistics related to functions, meetings, events pertaining to the GM’s office
- Assist and advise with telephonic enquiries for new Africa franchisees
- Arrange invitation letters and confirmation of employment letters for visa formalities for franchisee visitors from Africa

**QUALIFICATIONS**:

- High School Matric
- PA diploma or certification would be considered an advantage

**Competencies**:

- Discretion and trustworthiness: you will often be party of confidential information
- Flexibility and adaptability
- Good oral and written communication skills
- Organisational skills and the ability to multitask
- The ability to be proactive and take the initiative
- Tact and diplomacy
- Communication skills

Ability to Commute:

- Johannesburg, Gauteng (required)

Ability to Relocate:

- Johannesburg, Gauteng: Relocate before starting work (required)

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