Executive Personal Assistant

3 months ago

Johannesburg, South Africa Moladira Skills Full time

Key Responsibilities:

  • Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel.
  • Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
  • Draft, review, and organize correspondence, reports, and presentations on behalf of the CEO.
  • Conduct research and provide background information on meeting topics as required.
  • Coordinate and manage special projects as assigned by the CEO.
  • Organize and prepare agendas for executive and board meetings.
  • Take detailed meeting minutes and follow up on action items as needed.
  • Prepare briefing documents, reports, and presentations for meetings.
  • Ensure that the CEO is well-prepared for all engagements
  • Arrange and coordinate the CEO’s international and domestic travel, including flights, accommodation, and itineraries.
  • Prepare travel expense reports and ensure timely reconciliation of expenses.
  • Screen and prioritize incoming communications, emails, and phone calls, responding or delegating where appropriate.
  • Maintain a high level of professionalism and confidentiality when handling sensitive information.
  • Act as a liaison between the CEO and other executives, staff, and external stakeholders.
  • Maintain and organize confidential files and records.
  • Manage office supplies and ensure the CEO's office is fully equipped and functional.
  • Handle personal tasks and ad hoc requests as required by the CEO.
  • Assist in organizing and coordinating corporate events, functions, and team-building activities.
  • Manage logistics and support for corporate meetings and conferences attended by the CEO.

Competencies:

  • Strong organizational skills and attention to detail.
  • Excellent time management and multitasking abilities.
  • High level of discretion and confidentiality.
  • Exceptional written and verbal communication skills.
  • Ability to work independently and under pressure.
  • Strong problem-solving skills and a proactive attitude.
  • High level of professionalism and interpersonal skills.

Qualifications & Experience:

Education:

  • Bachelor’s degree in Business Administration, Communication, or a related field preferred.

Experience:

  • Minimum of 4 years experience as an Executive Assistant or Personal Assistant to C-suite executives.

Technical Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with virtual meeting platforms (Zoom, Microsoft Teams).

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