HR Administration Officer

5 days ago


Cape Town, South Africa Recruitment Matters Full time

Our client is looking for an HR Administration Officer with SAGE 300 people experience to assist the HR Manager with various HR administrative functions and to ensure a proper flow of documentation, recording, and monitoring of all administrative duties.

HR Processes & Information Management:
*Guard the confidentiality of the personal details and terms and conditions of employees, ensuring access to records and data only to authorized managers
*Providing a reliable and timeous HR data
*Coordinating all activities relating disciplinary processes
*Management & update Org. Structures
*Ensure all HR administration including appointments, terminations, transfers, promotions is completed timeously and accurately
*Maintaining vacancy files for all vacancies
*Maintaining IR files and Union/Shop Steward Meeting files
*Monitor expiry dates of passports and work permits and communicate to relevant HR Manager in country as well as payroll
*Assist in the recruitment procedures where necessary
*Perform other tasks as may be required by the Human Resources Supervisor/Human Resources Manager.
HR reporting:
*Liaise with countries on monthly statistical reports on KPI’s, leave records, headcounts, and other information, contributing to narrative reports, and account for variances in data
*Compiling the HR report
*Training Reports
*AD hoc reports e.g. performance review status, talent matrix
*Org. Structure Management - Monthly updates
Performance Management:
*Ensure that Performance agreements for all manager are completed, signed and filed
*Monitoring of probation review on a monthly basis
*Assist with formulating development plans based on the performance agreements
*Reinforce implementation of the PIP Process
*Advise management on performance management processes & procedures
Benefits administration:
*Facilitating Documentation completion for:

- Provident Fund withdrawals
- Death Claims
*Queries are handled in relation to provident fund, medical aid, National Bargaining Council agreements, salaries and wages
*Liaising with families, beneficiaries etc.
*Implementation of the wage negotiations agreement (communication, drafting of letters, etc.)
*Involvement on the annual increases (providing accurate date, drafting of letters, etc.)

Key Skills
*Solid experience in HR Admin
*Strong administrative and organisational skills and high level of integrity and confidentiality;
- Job Role: HR Administration Officer - SAGE 300 people experience
- Industry: Human Resources / Training
- Salary: R250k - R350k

**Required Skills**:
2 Years of Experience

**Qualifications**:
Must have a HR or relevant degree in HR
Min 2 years’ experience in HR Admin
Must have SAGE 300 people experience

**Job Types**: Full-time, Permanent

**Experience**:

- HR Admin: 2 years (required)
- SAGE 300 people: 2 years (required)
License/Certification:

- HR or relevant degree in HR (required)



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