Office and HR Administrator

1 month ago


Cape Town, South Africa JenRec Recruitment Full time

This diverse role encompasses a wide range of responsibilities, allowing you to make a real impact on our day-to-day operations. You will:

  • Office Administration:
    • Manage daily office operations, including liaison with our office rental agencies.
    • Handle procurement, monitor stock levels, and manage office-related budgets.
    • Oversee office access control, parking allocation, and logistics.
    • Manage office repairs and maintenance, ensuring a safe and efficient working environment.
    • Coordinate hotdesk setup and allocation.
    • Manage logistics for hardware maintenance and returns.
    • Assist with filing and paperwork.
    • Provide support with new starter onboarding and staff exit administration.
    • Assist with meeting organisation, travel arrangements, and expense reconciliation.
    • Supervise the Office Cleaning staff.
    • Assist the Marketing Team with staff events.
    • Answer phones, welcome visitors, and provide general office support.
    • Identify and implement process improvements to optimise office efficiency.
  • Recruitment Support:
    • Assist in the recruitment process by evaluating CVs, shortlisting candidates, and scheduling interviews.
    • Liaise with candidates and recruitment agencies.
    • Conduct initial screening interviews (Meet & Greet).
    • Assist with preparing employment agreements.
    • Help ensure background checks are completed for new starters.
    • Assist with tracking and recording relocation expenses.
  • Human Resources Support:
    • Maintain accurate personnel records (electronic and hard copy).
    • Prepare and send out employment-related documentation (e.g., employment agreements, salary structures, leave forms).
    • Support leave management and track leave balances.
    • Liaise with medical aid advisors to manage staff medical aid plans.
    • Inform the Finance Department of staff changes affecting payroll.
    • Support the profit share enrolment process.
    • Arrange performance review meetings.

Respond to general HR queries and escalate issues as needed

  • Essential Skills and Experience:
    • 2 years of office administration experience.
    • Strong administrative and organisational skills.
    • Meticulous attention to detail.
    • Excellent written and verbal communication skills in English.
    • Strong interpersonal skills.
    • Highly ethical and able to handle confidential information.
    • Self-motivated and results-oriented.
    • Proficient in Microsoft Office Suite and Google Workspace.
    • Able to meet deadlines and provide progress updates.
    • Proactive and takes initiative.
    • Willingness to learn.
    • Approachable and enjoys working with people.
    • Honest, hardworking, and flexible.
    • Must own a vehicle and have a valid Code 08 South African drivers license.
  • Desirable Skills and Experience:
    • Knowledge of South African Labour Law and HR best practices.
    • Experience in a recruitment, HR, or finance role.
    • A tertiary degree or qualification in Business Administration, Commerce, HR, (Industrial) Psychology or a related field.

If you're ready to take on a challenging and rewarding role where you can make a real difference, we encourage you to apply



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