Executive Personal Assistant

2 weeks ago

Bellville, South Africa Sanlam Full time

**Who are we?**

Sanlam Life and Savings (SLS) is focused on serving our retail and corporate clients in South Africa and further developing our strategic advantages in the South African market. Sanlam Life and Savings consists of three clusters - Sanlam Corporate, Sanlam Retail Mass and Sanlam Retail Affluent. The Sanlam Life and Savings Office provides strategic direction, coordination and support to the three clusters, as well as performing governance oversight that includes assurance provided by second line of defense functions in SLS, to enable us to meet our business objectives.

**What will you do?**

**Business Description**:
**Sanlam Life and Savings (SLS) is focused on serving our retail and corporate clients in South Africa and further developing our strategic advantages in the South African market.**

**Sanlam Life and Savings consists of three clusters - Sanlam Corporate, Sanlam Retail Mass and Sanlam Retail Affluent. The Sanlam Life and Savings Office provides strategic direction, coordination and support to the three clusters, as well as performing governance oversight that includes assurance provided by second line of defense functions in SLS, to enable us to meet our business objectives.**

**The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.**

**The role is within the Business Transformation & Shared Services division of Retail affluent.**

**What will make you successful in this role?**

**Core Tasks**:

- Secretarial support to the Chief Operating officer for Sanlam Life and Savings requiring a very effective PA that is:

- Excellent diary management.
- Time and priority management.
- Meeting management with accurate collation of agendas and documentations for timeous distribution of management meeting packs.
- Converting, combining, and sharing of meeting documents
- Assist in arranging venues, catering, equipment, and other logistics for meetings.
- Arrangement of video conferences.
- Assisting in all logistics of special events, information sessions, conferences etc.
- Payment of invoices
- General office administration
- Assistance with presentations

**Role Requirements**:
**Qualifications**:

- Secretarial diploma

**Experience**:

- At least 7 years secretarial experience at an executive level.
- Business etiquette compatible to functioning as an executive PA.
- Advanced experience in Microsoft Office: Word, Excel & Power Point.
- Experience in supporting people that operate at an Executive level

**Knowledge**:

- Very diligent and autonomous in managing calendar and office activities
- Understanding of Business communications methods and processes.
- Business knowledge will be to your advantage.
- An understanding of the Sanlam structures, business functional areas will be an advantage.
- Proven experience in collaborating with other PA at the same level
- Have experience in independently and self-initiated communication and engagement with executive leadership.

**Competencies**:

- Communicates effectively (verbal and written) in English
- Decision quality
- Be creative and cultivate Innovation
- Concern for order and accuracy
- Good planning skills
- Collaborates
- Influencing and gaining commitment
- Results driven and takes initiative
- Ability to function Independently
- Being Resilient

**Knowledge and Skills**
- Reservation Management
- Secretarial Support
- Administration
- General Project Coordination (proficiency level 1)

**Personal Attributes**
- Communicates effectively - Contributing independently
- Situational adaptability - Contributing independently
- Action orientated - Contributing independently
- Optimises work processes - Contributing independently

**Build a successful career with us**
- We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters - Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office - the group provides many opportunities for growth and development.

**Core Competencies**
- Cultivates innovation - Contributing independently
- Customer focus - Contributing independently
- Drives results - Contributing independently
- Collaborates - Contributing independently
- Being resilient - Contributing independently

**Turnaround time**

**Appointments will be made in line with the company’s transformation plan.**

**Our commitment to transformation**

The Sanlam Group is committed to achieving transformation and embraces d

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