Executive Assistant

3 weeks ago

Bellville, South Africa JOBJACK Full time

JOBJACK is a dynamic and innovative technology startup at the forefront of Entry-level recruitment. As we continue to grow and expand our impact, we are seeking an exceptional and highly organized individual to join our team as an Executive Assistant & Office Coordinator. You will play a crucial role in providing comprehensive administrative support to our executive team, while managing office operations and ensuring the smooth running of our office space.

**Responsibilities**:
**1. Executive Support**:

- Manage and coordinate the Co-CEOs' calendars, appointments, and meetings, ensuring optimal time utilization and prioritization of tasks.
- Act as a liaison between the Co-CEOs and internal/external stakeholders, managing communication and facilitating effective information flow.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the Co-CEOs.
- Undertake ad-hoc administrative tasks to support the executives in their day-to-day activities (including, but not limited to, reasonable personal admin tasks).

**2. Office Management**:

- Oversee day-to-day office operations, including but not limited to managing supplies, equipment, and facilities and the pricing thereof.
- Coordinate and organize company events, meetings, and conferences, handling logistics and ensuring smooth execution.
- Facilitating administration and execution of employee birthday and work anniversary celebrations, as well as assisting with the onboarding administration of new employees.
- Coordinate office maintenance and repairs, as well as provide general administrative support to the team as needed.
- Contribute to creating a productive and joyful office environment for the Pack to work in.

**Requirements**:

- Proven experience as a personal assistant, preferably supporting C-level executives
- Experience in a startup or fast-paced corporate environment is a plus
- Exceptional organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving skills
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Familiarity with office management software and tools.
- Discretion and confidentiality in handling sensitive information.
- Joyful attitude and excellent interpersonal skills
- Ability to work independently, prioritize tasks effectively and take initiative.

**Benefits**:

- Hybrid model - with our office based in Bellville, we offer a 2:3 day split of remote and in-office days
- Remote weeks - we offer 4 fully remote weeks which you can utilise separately, or consecutively
- Flexible hours - your day starts anytime between 6 am and 9 am
- Leave package - we offer a generous leave package of 20 days in your first year and 25 days from year 2
- Culture - it's our top priority
- No dress code
- Upskilling - access to Audible and Udemy courses, and dedicated company upskilling time
- A mission-driven team
- Opportunities for growth

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