Personal Assistant

2 weeks ago

Bellville, Western Cape, South Africa Pepkor Speciality Full time

Job Location : Western Cape, Bellville
Deadline : April 03, 2025

Qualifications

  • A minimum of 5 years of experience as a personal assistant or personal executive reporting to Executive members is essential.
  • A relevant qualification in secretarial / personal assistant / office administration is required.
  • A Matric certificate or equivalent qualification is an important requirement.

Knowledge, Skills and Experience

  • Basic numerical skills, together with the ability to complete numerical reports / budgets accurately (as and when required).
  • Must be able to present themselves and the company in a professional manner.
  • A strong service orientation and excellent relationship-building and networking skills.
  • Communicate effectively at all levels both within, as well as outside the company.
  • Remain flexible, function under pressure and maintain a positive attitude and work performance in a variety of circumstances.
  • Excellent time management, planning, coordination and organizing skills.
  • A strong "sense of urgency" about everything they do.
  • Self-motivated, take responsibility and have a sense of pride in their work.
  • Be accurate, attention to detail and be reliable in meeting set deadlines.
  • Manage confidential information with the utmost discretion.
  • Innovative and show initiative.

Key Responsibilities

  • Provide administrative and clerical support and coordination to 3 Executive Managers and their respective departments.
  • Coordinate the calendar of events.
  • Receives and directs all incoming calls for 3 Executives, and manages messages and follow-ups.
  • Daily manage the diaries of direct Managers proactively, including conference room bookings, meetings, lunches, receiving of visitors etc.
  • Prepare statistical reports, collate agenda items from various members of meetings, attend meetings and type up minutes for distribution.
  • Organizing functions / meetings and appointments etc.
  • Coordinating the venue and catering for respective functions.
  • Responsible for coordinating new supplier documents for loading onto the finance system.
  • Places company stationery orders for relevant departments.
  • Maintains a hard & soft copy of filing documents for Group committees (3-year budget plans, Investment committee etc.)
  • Dealing with and responding to correspondence and telephonic queries.
  • Compiling and distributing reports and / or presentations.
  • Providing a comprehensive administrative / office support service.
  • Relieve reception duties on an ad hoc basis.
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