Personal Assistant

2 weeks ago


Bellville, South Africa Sanlam Full time

Who are we?
Sanlam Life and Savings (SLS) is focused on serving our retail and corporate clients in South Africa and further developing our strategic advantages in the South African market. Sanlam Life and Savings consists of three clusters - Sanlam Corporate, Sanlam Retail Mass and Sanlam Retail Affluent. The Sanlam Life and Savings Office provides strategic direction, coordination and support to the three clusters, as well as performing governance oversight that includes assurance provided by second line of defense functions in SLS, to enable us to meet our business objectives. What will you do?
Provide professional, personal assistant functions to Sanlam Life and Savings legal team. What will make you successful in this role?

**Administrative support**:
answering calls, taking messages and handling correspondence.
maintaining diaries and arranging appointments.
typing, preparing and collating reports.
draft correspondence including Dictaphone typing
language editing (working knowledge of Afrikaans required)
organising and servicing meetings (producing agendas and taking minutes)
liasing with clients
diary management
preparation of documentation
attending to clients during their visit
managing databases and implementing new procedures/systems
prioritising workloads
logging or processing bills or expenses
prepare PowerPoint presentations
arrange travel and accommodation
filing
back-up support to PA of the CFO, including minute taking and other CoSec duties

**Office management**:
general office management duties
provide general office supplies.
Ad hoc requests/projects

**Events management**:
take care of/assist with all logistics regarding events

**Information management**:
legal research
sourcing of information form the internet and any other sources
cataloguing information
Qualification and Experience
Paralegal background
10 years experience in a similar role
Experience working in a legal and CoSec department Knowledge and Skills
Working knowledge of MS Office including MS Teams
Working knowledge of Afrikaans Behavioural Competencies
Good communication, customer service and relationship-building skills
Teamworking skills
Organisation and time management skills
Attention to detail
Flexibility
Tact, discretion and diplomacy

**The ability to be proactive and use your initiative**: to see what needs doing and to do it
The ability to use standard software packages Core Competencies
Cultivates Innovation - Contributing through others
Client Focus - Contributing through others
Drives Results - Contributing through others
Collaborates - Contributing through others
Flexible and Adaptable - Contributing Build a successful career with us
We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its four business clusters - Sanlam Life and Savings, Sanlam Investment Group, Sanlam Emerging Markets, Santam, as well as MiWay and the Group Office - the group provides many opportunities for growth and development. Turnaround time
The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.


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