Utilities Administrator
2 weeks ago
Job Purpose
Provide administrative services and support to the full range of Utilities activities undertaken by the Utilities team.
Role location
Growthpoint Head Office in Sandton, Johannesburg.
Working Conditions
Reporting Manager
The Utilities Administrator reports to the Utilities Manager.
Direct Subordinates
No direct subordinates.
Budget Responsibility
No budget responsibility.
Duties and responsibilities
- Plan, organize and direct the operations and activities of the municipal utilities maintenance and operation effort.
- Provide operational administration, including on-going liaison with the municipalities.
- Handle and resolve complaints from the SBU’s concerning departmental and municipality activities.
- Direct long-range planning of utility systems and accordingly program capital improvement projects.
- Periodically inspect organizational utility system facilities for deficiencies and recommend corrective action and priorities of work.
- Direct the maintenance and repair of utility equipment, to various stakeholders
- Direct and oversee the operations and housekeeping of the utility sites and facilities.
- Collect plans, diagrams, and specifications for maintenance projects.
- Ensure that an adequate inventory of materials, supplies, parts, and equipment for the Utility Section work program is always available.
- Review, inspect, and monitor compliance in each portfolio/building relating to Utility Section operational activities.
- Prioritize the functions of the Utility Section activities, makes appropriate recommendations in the operation of facilities, and implements necessary rules and procedures.
- Log queries with municipalities in terms of water leak, burst pipes, cable theft to the relevant department within the municipality reference numbers and follow ups
- Assist the specialists with drafting letters and consolidating all supporting documents for credit and refunds from the municipality
- Cancellation of services e.g refuse contracts
- Bank guarantee’s, Eskom agreements
- Name changes
- Update various spreadsheets and reports
- Internal acquisition and disposal spreadsheet
- Service provider contracts Cancellations & Appointments (Refuse)
- Vat & Entity Name Change
- Expense Sheet / Municipal Tracking List
- Accrual list
- To attend monthly meetings with Rateswatch
- Facilitate Monthly meetings with creditors and internal stakeholder if required
- Assist with reconciliation of assets across the sectors (Audits infrastructure) recoveries
- Assist where needed in any administration of waste-water treatment plant, including on-going liaison with the municipalities.
- Minute taking for monthly meetings for the Utilities team, Creditors, Rateswatch
- Consolidate reports from the for monthly feedback / reporting to Stakeholders
- Keep track of external service providers 3rd parties (Outsourcing) - update schedules and follow up on work done
- Assist adhoc day to day queries that may arise
Experience
2 to 3 years related experience working in the environment with municipalities.
**Qualifications**:
- A relevant National Diploma or equivalent.
- A Bachelor’s degree qualification would be advantageous.
- Project Management.
Competencies
- Excellent verbal and written communication skills
- Advanced Microsoft package (Excel) skill/s
- Strong interpersonal skills
- Strong presentation skills
- Strong organizational abilities and accuracy
- Attention to detail
Personal Attributes
- Must have high levels of self-motivation
- Professional team player
- Intelligent self-starter who shows initiative and has the ability to work autonomously/ with little guidance
- Flexible and adaptable with an ability to multitask
- Hard worker who works well under pressure and is deadline focused and results driven
- Assertive and tenacious
- Ability to handle criticism and thrive in an environment that is constantly changing
-
Utility Administrator
6 days ago
Sandton, South Africa Broll Property Group Full time**POSITION PURPOSE** Responsible for maintaining the various functions of utility processes within EWS. Ensure that all utility functions are completed in accordance with established procedures. Complete required reports and records for approval by the Head of Utilities. Coordinates closely with service providers and customers and ensures that the Company's...
-
Utilities Administrator
3 weeks ago
Sandton, South Africa Broll Property Group Full time**POSITION PURPOSE** Responsible for maintaining the Utilities municipal charges processes. Manages Utilities Investigations functions to ensure conformance with established standards. Coordinates closely with customers and ensures that the Company’s professional reputation is maintained. Organises, directs, and coordinates Utilities office workflow....
-
Financial Administrator
3 days ago
Sandton, South Africa Broll Property Group Full time**COMPANY OVERVIEW**: We are a leading company in the energy, water, and sustainability sector with a primary focus on utility management and energy security. Our team, though small, is vibrant, dedicated, and committed to making a difference in the world. We are seeking a Financial Administrator to join our dynamic team and contribute to our mission. **KEY...
-
Office Administrator
2 days ago
Sandton, South Africa Kontak Recruitment SA Full timeLinbro Office Park, Sandton **Office Administrator (JB3052)** **R 12 500 - R15 000 per month** **Linbro Office Park, Sandton** **6 Month Contract** **Experience and Qualifications** Strong experience in administrative tasks Experience in Microsoft Office Experience in using CRM systems Basic accounts experience preferred Excellent telephone...
-
Property Administrator
2 weeks ago
Sandton, South Africa Secondments Recruitment Full time**Job Advert Summary**: Perform full property administrative function, which includes effectively managing billings in line with respective tenant leases, arrears and tenant queries, as well as lease preparation and conclusion. **Minimum Requirements**: QUALIFICATIONS AND EXPERIENCE **Qualifications**: - Grade 12 (Matric), Relevant Diploma, Strong...
-
Treasury Administrator
4 days ago
Sandton, South Africa Growthpoint Properties Full timeJob Purpose Responsible for a range of treasury activities including but not limited to bank and ledger reconciliations, interests, capital, and expense payments, capturing of new deals, FICA and KYC, forecasting and reporting Duties and responsibilities - Ensure timeous payments of interest and capital on borrowings - Confirmation of interest payments...
-
Project Administrator
2 weeks ago
Sandton, South Africa Isilumko Staffing Full time**Purpose of the job**: To provide effective support to the Project Controls department, with projects in Mozambique. *** *** The Project Administrator will be responsible to Render an effective professional administrative service to the Project Controls Manager and his team. **REQUIRED OUTPUT: FUNCTIONAL** - Organizing of meetings, making full use of MS...
-
Administrative Assistant
14 hours ago
Sandton, South Africa Merck Gruppe - MSD Sharp & Dohme Full timeJob DescriptionWe are seeking a highly organized and detail-oriented Office Assistant to join the Companion Animal and Intensive Livestock teams. The ideal candidate will have strong administrative skills, proficiency in Microsoft Excel, and a keen eye for detail. Experience in the pet or animal health industry is an advantage. This role will support daily...
-
Treasury Administrator
6 days ago
Sandton, South Africa Growthpoint Properties Full timeJob Purpose To arrange for the interest and capital payments on the loans and other treasury related activities, such as cash forecasting, reconciling, and reporting. The Treasury Administrator reports to the Group Treasurer and does not have any direct reports. - Duties & Responsibilities - Ensure timeous payments of interest and capital on borrowings -...
-
Financial Administrator Vacancy
6 days ago
Sandton, South Africa Swift Recruitment (Pty) Ltd Full timeWe have an exciting opportunity for a Tax Administrator to work in Sandton.This role involves utilizing tax software such as Taxware, E-Filing, EasyFile, and Excel.Job ResponsibilitiesCorrespondence with the South African Revenue Service (SARS) for various purposesCommunication with clientsRegistration and deregistration of VAT, Income Tax, and PAYEHandling...
-
Administrative Assistant to Attorneys
3 days ago
Sandton, South Africa University of Fort Hare Full time**Job Summary**We are looking for a detail-oriented and organized Litigation Secretary to provide exceptional administrative support to our Attorneys in the Banking Law and Litigation departments. The successful candidate will be responsible for drafting legal documents, managing case files, and liaising with third parties.Key Responsibilities and...
-
Lease Administrator
4 weeks ago
Sandton, South Africa Broll Property Group Full time**POSITION PURPOSE** Responsible for lease administration as assigned. Keeps tenant records, deposit and lease fees accounts accurate and current. Completes related reports, summaries, and records, and performs related clerical duties. **ESSENTIAL FUNCTIONS AND BASIC DUTIES** - Assumes responsibility for the accurate and timely completion of assigned...
-
Denodo Administrator
4 weeks ago
Sandton, South Africa Absa Bank Limited Full timeEmpowering Africa’s tomorrow, together one story at a time. - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group. Job...
-
Assistant Project Manager
1 week ago
Sandton, South Africa Dante Personnel Full timeMinimum requirements: Min 2 Years work experience in administrationQualification in Business administrationQualification in Project Management and utility savings/auditing.Working knowledge of utility management/utility auditing/project managementExperience with Word and ExcelFinancial auditing and utility account analysis (learning phase)Cost-benefit...
-
Accounts Payable Administrator
3 weeks ago
Sandton, South Africa Secondments Recruitment Full time**Job Advert Summary**: Our Client is looking for an accounts payable administrator Payment of clients’ rental and electricity to ensure accurate cash flow and control of all vendor accounts. Maintain good long term vendor and client manager relationships. Filing of invoices and proof of payments per supplier, before the next payment run. **Minimum...
-
Database Administrator
6 days ago
Sandton, South Africa The Appointment Firm Full timeRole purpose: To design, test, implement, maintain and control relevant databases to ensure accurate installation and configuration of database and software to maintain a client centric and secure database environment. Client: Financial Services company based in Sandton. Duties & Responsibilities - Identify, control and escalate potential risks which may...
-
Database Administrator
3 weeks ago
Sandton, South Africa H&S Labour Brokers Full timeJOB DUTIESInstall and maintain the performance of database servers.Responsible for maintaining the integrity and performance of the databasesManage database access.Performance tuning of database systems.Install, upgrade, and manage database applications.Diagnose and troubleshoot database errors.Recommend and implement emerging database technologies.Design...
-
Asset Administrator
1 week ago
Sandton, South Africa Broll Property Group Full time**POSITION PURPOSE** 1. The Asset Administrator is responsible for: a. Asset Label Management: Obtaining quotations and approval for quotations for asset labels and ordering once approval is obtained. Distribution of labels. Maintain label register of labels received and distributed. b. Clean-up of asset data: Review assets on Concept Evolution for Client...
-
Junior SQL Production Database Administrator
4 weeks ago
Sandton, South Africa RJPersonnel Full time2years - Setup and deploy database change scripts as requested from developers and third party vendors - Document the company’s database environment - Ensure all database servers are backed up in a way that meets the business’s Recovery Point Objectives (RPO) - Test backups to ensure we can meet the business’ Recovery Time Objectives (RTO) - Configure...
-
Office and Data Management Associate
9 hours ago
Sandton, South Africa Merck Gruppe - MSD Sharp & Dohme Full time**Job Description**We are seeking a highly skilled Administrative Assistant to join our team at Merck Gruppe - MSD Sharp & Dohme. As an Administrative Assistant, you will be responsible for providing administrative support, maintaining accurate records, and collaborating with team members to achieve operational goals.Responsibilities and Duties:Perform...