Financial Administrator

7 months ago

Sandton, South Africa Broll Property Group Full time

**COMPANY OVERVIEW**:
We are a leading company in the energy, water, and sustainability sector with a primary focus on utility management and energy security. Our team, though small, is vibrant, dedicated, and committed to making a difference in the world. We are seeking a Financial Administrator to join our dynamic team and contribute to our mission.

**KEY RESPONSIBLITIES**:
**Debtors**:

- Prepare and create quotations.
- Upon acceptance of quotations, verify the correctness of purchase orders received.
- Generate invoices post-completion of work.
- Load invoices onto Vantage for payment or dispatch to the appropriate finance administrator

or payment clerk.
- Monitor and follow up on invoice payments.
- Dispatch monthly statements.
- Reconcile and audit debtor accounts.

**Creditors**:

- Obtain quotations as requested
- Create purchase orders post quotation acceptance, ensuring correct coding to the general

ledger and linking of

source documents.
- Verify invoice details against the SARS standard of invoicing upon receipt.
- Prepare batch payments on B# and bank platforms.
- Release payments to accountants for final processing.
- Dispatch Proof of Payment to suppliers and reconcile supplier accounts.

**Vendor Compliance**:

- Ensure all vendor documentation is compliant and up-to-date.
- Maintain and foster effective business relationships with vendors.
- Address vendor queries and resolve discrepancies.

**General Accounting & Utility Administration**:

- Assist with utility account administration.
- Load debtors with accurate details on B#.
- Manage both adhoc and recurring billing processes.
- Ensure accurate billing to clients and dispatch statements in a timely manner.
- Identify and escalate payment issues.
- Assists with other adhoc duties as required

**Additional Responsibilities**:

- In addition to the key responsibilities mentioned, the Financial Administrator may be required

to perform other adhoc duties as needed to support the department's goals and the company's success.

**PERFORMANCE MEASURES**
- Ensure functions are accurate, timely, and up-to-date.
- Promptly identify and rectify accounting errors, discrepancies, and violations in purchasing

policies.
- Uphold accounting procedures and standards.
- Foster effective communication and coordination within the company.
- Maintain strong business relations with suppliers and clients.

**QUALIFICATIONS**:

- Matriculation certificate.
- Bookkeeping/accounting certification (preferred).

**EXPERIENCE**:

- Minimum of two years in creditors/debtors/bookkeeping/financial administration (preferred).
- Experience in the Property industry (preferred)

**REQUIRED KNOWLEDGE**:

- Proficient in Microsoft Excel, Word, Outlook, and PowerPoint.
- Solid understanding of bookkeeping concepts and procedures.
- Experience with accounting/bookkeeping software.

**SKILLS & ABILITIES**:

- Organized, detail-oriented, and reliable.
- Strong work ethic with a positive, proactive attitude.
- Excellent communication skills with a strong command of the English language.
- Team player with a willingness to assist others and improve processes.
- A well rounded administrator who displays thorough attention to detail

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