Lease Administrator

7 months ago

Sandton, South Africa Broll Property Group Full time

**POSITION PURPOSE**

Responsible for lease administration as assigned. Keeps tenant records, deposit and lease fees accounts accurate and current. Completes related reports, summaries, and records, and performs related clerical duties.

**ESSENTIAL FUNCTIONS AND BASIC DUTIES**
- Assumes responsibility for the accurate and timely completion of assigned leasing administration functions, including:

- Terminates tenant accounts on instruction and notifies departments
- Captures journal entries:

- Lease Fees & Deposits & appropriation of deposits
- Advises meter readers of changes
- Arrange invoices for tenants paying deposits/rental in advance
- Upload all relevant documents to BOL & send original lease for archiving
- Electricity & Water Adjustments - Notifies Utility Company, advises meter readers of tenant movements, Electricity & Water adjustments
- Send tenant copies of signed lease & offer
- Credit rating procedure
- Assumes responsibility for the accurate and timely completion of assigned lease administration functions, including:

- Drafts and prepares leases
- Keep register of all lease movements
- Captures and Processes lease agreements via owner’s approval form
- Cedes leases
- Prepares, cancels and amends Lease agreements, Addenda and Suretyships
- Handles & checks deposits, bank guarantees & maintaining replacement bank guarantees & additional deposits, updating all reports accordingly
- Reconciliation of deposit account
- Adhering to assigned deadlines & timelines as required
- Ensuring all processes in terms of lease tracking are adhered to
- Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management
- Maintains regular contact with other departments to obtain information and/or to correct transactions (Liaise with Property Administrator on tenant movement)
- Assists Portfolio Management personnel as needed
- Keeps management informed of area activities and of any significant problems
- Attends and participates in management meetings & take minutes of such meetings
- Assumes responsibility for related duties as required or assigned
- Completes special projects as assigned
- Any other duties related to loading and processing of lease renewals & administration thereof
- Update & maintain lease audits
- Update & maintain building lease profiles
- Upload monthly leasing reports for management packs
- Prepare monthly executive summary for reporting to leasing manager

**PERFORMANCE MEASUREMENTS**
- Lease documents, records, and reports are accurate, current, and timeously submitted
- Good working relations exist with company personnel
- Good communication and coordination exist with Leasing Manager - Provide Assistance as and when required
- Management is appropriately informed of area activities
- Lease administration is completed in accordance with established standards, policies, and procedures

**QUALIFICATIONS**
- Education/Certification: Matric
- Good understanding of “Legal Leases”
- Basic understanding of accounting practices

**SKILLS/ABILITIES**
- Well organized and detail oriented
- Good math skills
- Excellent grammar and spelling skills in business
- Good attention to detail and accuracy
- Cooperative and willing to assist others
- Excellent communication skills
- Administration skills
- Dependable
- Self-starter
- Excellent computer skills
- Flexible
- Good interpersonal skills
- Able to use PC, calculator, and other basic business mechanisms

  • Lease Administrator

    2 months ago

    Sandton, South Africa Redefine Properties Limited Full time

    **Lease Administrator**: **Primary Purpose of the Job**: To administer and coordinate the leasing process or part thereof so that agreements of lease are expediently concluded and captured to the property management system. **Key Performance Areas (KPA’s)**: - To maintain, keep track of and manage the process flow of any original documentation as well as...

  • Lease Administrator

    3 months ago

    Sandton, South Africa Excellerate JHI Full time

    **Who we are** We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and...

  • Leasing Administrator

    5 months ago

    Sandton, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: Generate and compile lease agreements and ensure compliance with company procedures. Compile and distribute monthly reports in respect of commission claims, signed and unsigned leases, and any other reports necessary from time to time, accurately, comprehensively and timeously. **Minimum Requirements**: QUALIFICATIONS AND...

  • Lease Administrator

    5 months ago

    Sandton, South Africa Secondments Recruitment Full time

    **Job Advert Summary**: **Minimum Requirements**: - Minimum of Grade 12 or equivalent qualification. - 3 years relevant experience, directly interfacing with clients and providing general administrative support services. - A secretarial or PRO diploma would be a recommendation. - Communication, Customer and Quality focus, Accuracy, Methodic Typing, computer...

  • Leasing & Office Administrator - Fourways Crossing

    5 months ago

    Sandton, South Africa Growthpoint Properties Full time

    **Leasing and Office Administrator** (Fourways Crossing) **Leasing management** On standby to take accountability for the leasing, administration and reporting responsibilities of the center if/when the center/property/portfolio manager is not available. - FICA uploading on MDA - Lease uploading on MDA - Lease audits Conduct analysis of turnover - IPD...

  • Retail Leasing Consultant

    5 months ago

    Sandton, South Africa Ability Recruitment Full time

    Negotiating and sourcing all related retail leasing functions for portfolio and new developments within the group. **REQUIREMENTS**: - Grade 12 (Matric), Relevant Diploma or Degree - 3 years’ experience in retail leasing - Shopping Centre experience is an advantage - Retail experience is an essential - Relevant Fidelity Fund qualifications would be...

  • Retail Leasing Consultant

    5 months ago

    Sandton, South Africa Ability Recruitment Full time

    **Job Information**: Industry **Real Estate/Property Management*** Work Experience **4-5 years*** Salary **525000*** Currency **ZAR*** City **Sandton*** Province **Gauteng*** Country **South Africa*** Postal Code **2196** Negotiating and sourcing all related retail leasing functions for portfolio and new developments within the...

  • Retail Leasing Consultant

    5 months ago

    Sandton, South Africa Ability Recruitment Full time

    **Job Information**: Industry **Real Estate/Property Management*** Work Experience **5+ years*** Salary **525000*** Currency **ZAR*** City **Sandton*** Province **Gauteng*** Country **South Africa*** Postal Code **2196** The main purpose of this position is to handle negotiating and sourcing all related retail leasing functions for the...

  • Leasing Manager

    5 months ago

    Sandton, South Africa Broll Property Group Full time

    **POSITION PURPOSE** Responsible for organizing, planning, directing, and controlling all operations of the Leasing Department. Oversees all Leasing functions including the control and management of leasing agreements and related documentation. Assists in the resolution of difficult and complex lease negotiations. Performs periodic evaluation of Leasing...

  • Leasing Professional

    1 month ago

    Sandton, South Africa S.L. Nusbaum Realty Co. Full time

    At S.L. Nusbaum Realty Co., we are seeking a skilled Leasing Consultant to join our team at our Newport News, Virginia, multifamily community.Purpose of Position:Our Leasing Consultant will perform a variety of administrative tasks to achieve maximum occupancy by quality residents, while also providing exceptional customer service and ensuring compliance...

  • Lease Controller

    2 months ago

    Sandton, South Africa Excellerate JHI Full time

    **Who we are** We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and...

  • Leasing Professional

    1 month ago

    Sandton, South Africa S.L. Nusbaum Realty Co. Full time

    At S.L. Nusbaum Realty Co., we are seeking a skilled Leasing Consultant to join our team at Wendwood Square in Newport News, Virginia.Purpose of Position:The Leasing Consultant will perform a variety of administrative tasks to achieve maximum occupancy by quality residents and will be responsible for other functions assigned by the Community...

  • Retail Leasing Manager X2

    5 months ago

    Sandton, South Africa Synergy Jobs (Pty) Ltd Full time

    **POSITION**:Retail Leasing Manager **LOCATION**:Sandton **EE**:Open to all **Purpose of the job** Negotiating and sourcing all related retail leasing functions for portfolio and new developments within the group. **KPA AND KPI** **Proposal and Lease Preparation** - Ensure that Lease Proposals are signed correctly and all approvals in place - Compile...

  • Leasing Consultant

    5 months ago

    Sandton, South Africa CBRE Excellerate Full time

    **Main purpose / objective of the position**: Develop annual leasing strategies within determined timeframes as per client requirements. Liaise and negotiate transactions with current and prospective tenants and ensure that the Company’s interest in respects relating to finance, legal and tenant mix are met. Canvassing of and liaison with potential tenants...

  • Leasing Representative

    3 weeks ago

    Sandton, South Africa S.L. Nusbaum Realty Co. Full time

    Wendwood Square is seeking a skilled Leasing Consultant to join its team at its Newport News, Virginia, multifamily community.Purpose of Position: This role is responsible for maximizing occupancy by quality residents and performing administrative tasks as assigned by the Community Manager.Key Responsibilities:Abide by Fair Housing Laws and provide tours of...

  • Multifamily Leasing Specialist

    1 week ago

    Sandton, South Africa S.L. Nusbaum Realty Co. Full time

    Wendwood Square is seeking a skilled Leasing Consultant to join its team in Newport News, Virginia.Purpose of Position: The Leasing Consultant will perform a variety of administrative tasks to achieve maximum occupancy by quality residents, and carry out other functions as assigned by the Community Manager.Key Responsibilities:Abide by Fair Housing Laws and...

  • Leasing Consultant

    1 month ago

    Sandton, South Africa S.L. Nusbaum Realty Co. Full time

    Wendwood Square is hiring at its Newport News, Virginia, multifamily community. PURPOSE OF POSITION: Performs a variety of administrative tasks geared toward the goal of maximum occupancy by quality residents and performs other functions as assigned by the Community Manager.  ESSENTIAL FUNCTIONS: Abides by Fair Housing Laws; provides tours of apartments...

  • Senior Retail Leasing Manager and Bdo

    5 months ago

    Sandton, South Africa Broll Property Group Full time

    **POSITION PURPOSE** The main purpose of this role, would be to act as a broker to ensure deals are concluded in line with our Mandates, budgets and timelines. You will be responsible for all administration aspects of the Leasing process, from Offer stage to Lease finalisation, vetting and the FICA process. Keeps records, schedules and plans accurate and...

  • Accounts Administrator

    1 month ago

    Sandton, South Africa Excellerate JHI Full time

    **Who we are** We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and...

  • Property Administrator

    5 months ago

    Sandton, South Africa Growthpoint Properties Full time

    **Job Title and Job Grade** Property Administrator Job grade: B5 **Job Purpose** Provides administrative support to the Property Manager to manage a property portfolio. Responsible for administrating leases, debtor’s administration and recovery and building maintenance administration. Ensures that proper records are kept of all contracts and invoices....