Asset Administrator

1 week ago

Sandton, South Africa Broll Property Group Full time

**POSITION PURPOSE**

1. The Asset Administrator is responsible for:
a. Asset Label Management: Obtaining quotations and approval for quotations for asset labels and ordering once approval is obtained. Distribution of labels. Maintain label register of labels received and distributed.

b. Clean-up of asset data: Review assets on Concept Evolution for Client and investigate any issues found. Liaise with the relevant people to resolve issues. Change data on system accordingly where required.

c. Asset Labelling:
Compile I Edit Asset Capturing Sheets, Assets Standard Manual (ASM) and List of Asset Descriptions with system coding, to ensure that Asset Labelling Projects are executed according to the Broll standards. Sign off asset list to be sent to Asset Control to capture accordingly on Broll FM operating system. Capture assets on Broll FM operating system as/when required. Track and quality check assets according to the Client Assets Standard Manual (ASM).

Investigate and resolve queries from Technical Managers and Contractors, and supervise Asset Labelling teams and Data Capturers.

**ESSENTIAL FUNCTIONS AND BASIC DUTIES**
1. Assume responsibility for Asset Label Management

a. Obtain quotations for Asset Labels requested by the Business Support Manager I Client Account Manager for the Client account.

b. Obtain approval of quotes from the Business Support Manager and other management positions (as required).

c. Order labels from preferred I chosen supplier and track couriered labels to ensure that label order is received on time.

d. Keep record of labels received and labels distributed, in a dedicated log.

e. Distribute labels accordingly.

2. Assume responsibility for maintenance/clean-up of the Client asset data

a. Review all assets for the Client on the Broll FM operating system.

b. Investigate issues with the Client assets.

c. Liaise with Client Store Managers, Contractors, Asset Control (CMMS Service Provider), Technical I Building Managers, Client Account Manager and other relevant staff members, to resolve outstanding issues with current asset data.

d. Responsible for changing asset data of the Client accordingly.

3. Assume responsibility for asset data of Asset Labelling Projects

a. Edit and distribute Asset Capturing Sheets to enable Asset Labelling Team I or Technical Managers to label and document asset details.

b. Establish I confirm with Broll Management I Client the list of asset inventory that will be labelled for the Client account.

c. Complete the system coding for all assets using the Uni-Format coding of assets.

d. Distribute the compiled list of assets to relevant Broll staff for sign off on the data.

e. Compile/Edit the Asset Standards Manual (ASM) to ensure that the Asset Labelling Project is executed according to Broll standard.

f. Send signed off asset list to Asset Control (CMMS Service Provider) to be loaded onto the Mobile Asset Application for the Asset Labelling Project.

g. Capture assets on the Broll FM operating system (Concept Evolution) as I

when required.

h. Track accuracy I validity I completeness of asset data for the Asset Labelling Project on the Broll FM operating system (Concept Evolution), and quality check data to ensure that asset data adheres to Broll standards as set out by the Asset Standards Manual (ASM).

i. Create a Project plan to track progress on the Asset Labelling Project, to ensure that deadlines are met accordingly.

k. Provide training on Concept Evolution to Asset Data Capturers (if applicable), whether permanent or contracted, who will be using Concept Evolution to perform Quality Assurance on assets labelled by the Asset Labelling staff, to ensure that the information is correct. If additional data capturers are utilized, their workload must be managed and fully supervised, and project plans updated.

I. Obtain feedback from the Asset Labelers:

- Obtain daily updates on progress, and update the project plan(s) accordingly.
- Make sure that Taggers go to sites to either re-label assets or label new assets accordingly as per queries from contractors I TM's I stores etc.
- Work out Travel Schedules, if required.

m. Do a weekly report on the Asset Labelling Project(s) to track and monitor the progress and feedback to the Client I Broll Operations.

n. New Asset Labelling Staff - the following must be escalated to and managed by the Broll Head Office Asset Administrator:

- Arrange User access for Concept and/or Mobile Asset Application (where required).

4. Assume responsibility for other asset data as required or assigned

a. Track I monitor new stores opened for Client, and ensure that assets are labelled, captured and quality checked on the Broll FM operating system (Concept Evolution).

b. Change PPM assets as required or instructed on a monthly basis.

c. Compile, maintain and communicate asset parent/child relationship structures, as required.

d. Work with different departments to assist with rectifying asset data as require

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