Reception/office Manager

7 days ago


Cape Town, South Africa New Southern Energy Full time

Responsibilities and Duties:
Finance duties:

- Credit Card reconciliations
- Balancing of creditors accounts for payment on a monthly basis
- Preparing payment batches for weekly pay runs
- Assisting with clearing out bank recon items
- Assisting with purchasing of computer equipment
- Occasionally submitting requisitions on behalf of project execution members
- Assisting other staff members with Buildsmart procurement capturing/issues
- Petty cash management and maintenance
- Assisting with stock transactions/movements and stock counts in the system

Admin duties:

- Keeping reception area clean and tidy
- Looking presentable and being courteous
- Arranging delivery of tools/machinery to sites when needed
- Coordinating office activities and operations to secure efficiency and compliance to company policies
- Monitoring vehicle and key management, sign in sheets
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submitting timely reports and prepare presentations/proposals as assigned
- Communicates with relevant agencies for travel and accommodation for staff
- Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
- Drafts, formats, and prints relevant documents
- Take meeting notes when necessary
- Maintaining accurate records for employee leave requests
- Assist with Medicals and WAH training bookings

Office duties:

- Stock up on water supply when its low
- Manage the office cleaners to ensure office is always neat and tidy
- Groceries and office toiletries stock up
- Stationery supply
- Contact building management for any issues at the office
- Knowledge, skills and abilities
- Leadership
- Good communication skills
- People skills
- Problem solving
- Organization Skills
- Adaptability
- Effective time management
- Ability to work under pressure
- Computer skills: Basic MS Excel, Word, Outlook
- Buildsmart experience advantageous
- Qualifications:

- Minimum 2 years reception, administration and office management experience
- Must have Matric
- Tertiary Qualification in Bookkeeping/Business Administration advantageous

**Salary**: R10,000.00 - R12,000.00 per month



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