Senior Personal Assistant

2 weeks ago

Bellville, South Africa Medpharm Recruitment Full time

A reputable Managed Healthcare Administrator is seeking an experienced Senior PA/Office Manager to join their IT division.

**Duties**:

- Liaison with visitors/clients in relation to their availability when setting up meetings e.g. setting up engagements with SPN/external providers.
- Co-ordinating events.
- Liaison with clients and suppliers and handle logístical arrangements thereof.
- Screening calls and general office management and administration.
- Handling correspondence on behalf of 2 x Head of Departments
- Dealing with all telephone queries, if necessary, route to more appropriate persons
- Providing visitors with refreshments where applicable.
- Handling logístical arrangements for visitors e.g. parking, venue and directions etc. if and where applicable.
- Assist team with General tasks.
- Logging Service Desk requests and Follow up.
- Printer Management.
- Invoices: receive and prepare invoices for approval and payment and ensure accuracy of the invoice.
- Claims: Petty Cash, Petrol, Travel and Credit Card.
- Travel Arrangements i.e., flight bookings and reservations of hotels, parking, transport, venues and financial allowances etc.
- General office administration.
- Ordering Stationery and ensure stock level is maintained.
- General Finance Queries.
- Manage Boardroom bookings.
- Excellent Communication Skills
- Credit and Criminal Clear
- South African born citizen

**Requirements**:

- Grade 12 / Matric
- A recognised secretarial qualification at a Tertiary level would be advantageous.
- Proven and exceptional organising and coordinating skills.
- Computer literacy (MS Office) - Advanced
- Working knowledge of a Service Desk Manager program.
- At least 5 years relevant experience in the secretarial field at a Senior Management level.
- Reporting to Exco
- Being able to manage the Office in the absence of the HOD
- A minimum of 5 years in the role (Exco reporting role)
- Innovation to be able to re-invent some of the processes
- IT experience (Exposure)

**Job Types**: Full-time, Permanent

**Salary**: R1.00 - R2.00 per month

Application Question(s):

- Are you able to travel to and from Bellville, on a daily basis? (This role is based in Office)
- What is your salary expectation? (before deductions)
- Have you worked on a Senior PA level where you reported into Exco?
- Have you worked in a Senior PA/Office Manager role within an IT division?

**Education**:

- High School (matric) (required)

**Experience**:

- Senior PA: 5 years (required)
- Office Management: 5 years (required)

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