Exec Pa to CEO

**Reference**: 8051 AV
**Consultant**:Anneke Viviers
- Perform duties of Company Secretary through execution of administrative duties.
- Responsible for the coordination and preparation of quarterly Executive Committee and Board of Directors meetings including but not limited to meeting pack preparation and distribution, and minute taking.
- Act as the point of contact among executives, employees, clients, and other external parties
- Manage information flow in a timely and accurate manner.
- Responsible for the review of documents including but not limited to agreements, monthly and quarterly reports, minutes, and park plans as required.
- Manage all administrative duties effectively, accurately, and up to the organisations’ standards.
- Daily prioritisation of tasks according to Executive Office requirements.
- Arrange internal and external meetings, take minutes and notes, and ensure actions are followed through.
- Support with the coordination of diaries and ensuring that the diary is up to date with meetings and travel information.
- Proactively manage the CEO’s inbox and respond/distribute internally for action where applicable.
- Assist the Travel Administrator with local and international itinerary drafting, travel bookings and accommodation arrangements.
- Assist the Executive Office with Financial processing on Microsoft (MS) Dynamics 365
- Assist the Executive Office with reconciliation and submission of all personal, company credit card and kilometre claims of the CEO on a monthly basis.
- Assist with the Annual Review distribution on an annual basis including but not limited to maintaining and updating the distribution list and compiling the mail merge.
- Work well together and build close relationships with the Executive Office team to ensure efficient flow of tasks.
- Maintain and build key relationships with internal and external stakeholders:

- Build and maintain professional and cordial relationships with all staff and stakeholders.
- Personal Assistance to the Chief Executive Officer: Assist the CEO with setting up personal appointments as required.
- Deliver documentation and packages to the CEO’s personal residence as required.

**Qualifications**:

- Minimum of 5 years experience on an executive level

**Job Types**: Full-time, Permanent