Personal and Office Assistant

7 days ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte Are you a highly organised and proactive individual who thrives in a dynamic environment? We're looking for a talented Personal and Office Assistant to ensure the smooth operation of our divisional office and to provide exceptional support to our Senior Director.

**Key responsibilities**:

- ** Executive support**: Delivering top-notch secretarial and administrative assistance to our Senior Director, including managing their schedule, handling correspondence, and providing general office support;
- ** Office administration**: Maintaining efficient office operations by offering administrative support to the team, assisting with meeting administration, and managing documents;
- ** Project administration**: Assisting with project administration and coordination to ensure timely and successful project completion;
- ** Financial management**: Overseeing the Division's expenditure and process payments, and keeping accurate financial records.

If you're detail-oriented with a knack for multitasking and a passion for providing exceptional support, we want to hear from you

Job Requirements/Pos Vereistes We will consider applicants with the following variations in terms of qualifications and work experience:

- An NQF level 6 or equivalent qualification in office administration or secretarial studies, plus five years' proven experience in administrative support, managing an office and/or as an executive personal assistant; **OR**:

- An NQF level 5 or equivalent qualification in office administration or secretarial studies, plus seven years' proven experience in administrative support, managing an office and/or as an executive personal assistant; **OR**:

- A bachelor's degree in business administration, business management or related fields, plus practical skills in office management/administration, plus seven years' experience in administrative support, managing an office and/or as an executive personal assistant.

**The following are also required**:

- Proven ability to communicate effectively in a multilingual and multicultural environment, specifically in English and Afrikaans;
- Proven ability to effectively use office software, e.g. the Microsoft Office suite;
- Proven experience in executing various financial tasks, for example, but not limited to, overseeing expenditure, processing payments, and keeping accurate financial records.

**Competencies**:
**Technical competencies**:
All applicants must complete an online questionnaire that illustrates their understanding of the tasks involved in a personal assistant role. Applicants selected for an interview will also be required to complete psychometric tests before the day of the interview, as well as a practical assessment on the day of the interview.

**Operational competencies**:

- ** Technical/professional knowledge, skills and experience**:The ability to demonstrate technical and/or professional proficiency, being at the leading edge of one's field of expertise;
- ** Communication skills**:The ability to listen and respond effectively to others; to convey information and/or ideas in a written or verbal format;
- ** Detail orientation**: The ability to take all relevant detail into account to ensure effective task completion;
- ** Time management**: The ability to effectively organise one's time in order to meet deadlines; prioritising work activities;
- ** Energy/drive**: The ability to sustain a high level of energy consistently over long periods of time; demonstrating enthusiasm and a positive 'can do' attitude;
- ** Customer service excellence**:The ability to exceed customer expectations by consistently delivering an exceptional customer experience; going the extra mile for the customer;
- ** Assertiveness**: The ability to confidently express one's ideas and feelings in an open and honest way without putting others down or violating their rights;
- ** Teamwork**:The ability to work effectively with others in an interdependent way in order to achieve common team objectives;
- ** Embracing change**: The ability to be open to changing circumstances, new ideas and opportunities; harnessing change; going with the change rather than against it;
- ** Accountability**: Accepting full responsibility for one's own actions, being reliable and taking ownership of job role; accepting the consequences of one's actions without making excuses and/or blaming others.

**_ Please note that applicants who do not comply with all the requirements will not be considered._**

Recommendation/Aanbeveling
- Relevant experience working within the higher education environment;
- Relevant experience working within a project management environment.

  • Personal and Office Assistant

    6 days ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte Are you a highly organised and proactive individual who thrives in a dynamic environment? We're looking for a talented Personal and Office Assistant to ensure the smooth operation of our divisional office and to provide exceptional support to our Senior Director. **Key responsibilities**: - ** Executive support**:Delivering top-notch...

  • Personal Assistant

    4 days ago

    Stellenbosch, South Africa Nocturne Full time

    Job Title: Personal Assistant Location: Stellenbosch, Western Cape, South Africa (within 30km radius) Language Requirements: Bilingual (Afrikaans and English) About Us: We're a dynamic company in the liquor and food industry seeking an experienced Personal Assistant to provide administrative support to our senior management team. **Responsibilities**: -...

  • Personal Assistant

    6 days ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte The incumbent will be responsible for providing secretarial, administrative and personal assistance to the Acting Director: School for Climate Studies. This includes, but is not limited to:- Handling telephone and MS Teams communication management for the Acting Director;- Liaising on behalf of the Acting Director by screening and prioritising...

  • Personal Assistant

    3 days ago

    Stellenbosch, South Africa RNB Placements Full time

    **Ensure a cost-effective admin service** - **To ensure an effective and efficient admin support function** - Effectively communicating and re-routing urgent matters to relevant stakeholders and follow-up where necessary. - Accurate Calendar management and co-ordination for meetings / conferences - Admin duties including stationery, office equipment, typing,...

  • Executive Personal Assistant

    6 days ago

    Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 9240 CM **Consultant**: Christa Mostert Administrative Duties Travel with CEO from time to time Basic HR Administration Diary management, meeting co-ordination and minute taking. Travel arrangements Management of Company records and agreements Performing financial administrative duties Ad hoc duties and special projects support (e.g. cell...

  • Personal Assistant

    5 days ago

    Stellenbosch, South Africa Merand Corbett & Associates Full time

    Western Cape, Stellenbosch - R15,000 - R18,000 Monthly Cost To Company (Yes, Negotiable) Friendly Personal Assistant wanted South Africans only Contact Marian Olivier - For more information please contact: - Marian Olivier

  • Executive and Personal Assistant to CEO

    3 days ago

    Stellenbosch, South Africa Camino Recruit Full time

    **Snr Executive Personal Assistant to the CEO - Stellenbosch** Rémey Group is seeking a Snr Executive Personal Assistant. They pride themselves in constructing buildings of outstanding quality through close cooperation with clients and professional consultants. The main purpose of the position is to assist the CEO with all his various business and...

  • Personal Assistant

    2 days ago

    Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client a well established concern based in Stellenbosch is seeking to employ a Personal Assistant on a 3 year fixed term contract. The purpose of this role is to provide administrative and secretarial support to the Chief Financial Officer. personal assistant **Key Performance Areas**:Administrative support - provide general administrative and...

  • Office Assistant

    4 days ago

    Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 9323 AV **Consultant**: Anneke Viviers Assist with office administration Filing Courier and postage Vehicle renewals Group insurance Administration with municipalities Buying cleaning supplies Managing any practical matters at the office Travel arrangements for directors Administrative tasks as it arises SARS administration of group...

  • Office/personal Assistant

    13 hours ago

    Stellenbosch, South Africa M3 Human Capital Management Full time

    Our client, a specialist in property solutions situated in Stellenbosch, currently has the abovementioned position available for an energetic, detail-orientated individual with strong interpersonal skills (verbal & written). **Essential qualifications, skills and experience**: - Matric; - Thorough computer literacy (MS Office, specifically Excel); - Fully...

  • Personal Assistant

    3 days ago

    Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    My client, based in Stellenbosch Technopark, is looking for Personal Assistant to the Executive Team. This is an excellent opportunity to join a highly dynamic and very well established group of companies in the agricultural industry. A relevant degree will count in your favour. Min 2 - 3 years experience in a similar role with a professional and dynamic...

  • Office Assistant

    5 days ago

    Stellenbosch, South Africa Herotel Full time

    Applications are invited for the **Office Assistant** position to be based in **Stellenbosch.** **PURPOSE OF THE ROLE**: The Office Assistant is responsible for administrative, organisational and clerical support to ensure the smooth functioning of the office as well as operations associated with the respective office. **Key Performance Areas would...

  • Personal Assistant

    2 weeks ago

    Stellenbosch, South Africa Helderberg Personnel Full time

    My client, a well established firm of Auditors based in Stellenbosch, has a vacancy for a Junior Personal Assistant to commence asap. junior pa|junior secretary **Requirements**: - Excellent verbal and written communication skills in both English and Afrikaans - Professional appearance - Drivers license and own transport essential - Performance driven...

  • Executive Personal Assistant

    2 weeks ago

    Stellenbosch, Western Cape, South Africa Helderberg Personnel Full time

    A UK based company has an opportunity for an Executive Assistant to join their offices based in TechnoPark, Stellenbosch. executive assistant|personal assistant Dealing with luxurious travel destinations and liaising with international affluent, upmarket clientele, the Executive Personal Assistant will report to the COO based in the UK. The role exists to...

  • Administrative Officer

    2 weeks ago

    Stellenbosch, South Africa The Office (Pty) Ltd Full time

    Our client, an old age home in Stellenbosch, is looking for a strong administrative assistant. Utopia's residents are mostly Afrikaans speaking, so the ability to communicate in Afrikaans is essential. 40 hours per week. **Qualifications and required skills**: 1. An appropriate certificate course or National Diploma at an NQF level 6 2. At least five...

  • Personal Assistant to Managing Director

    13 hours ago

    Stellenbosch, South Africa Newmark Hotels Full time

    **Job Title: Personal Assistant** **Hazendal, Stellenbosch** The Personal Assistant (PA) will work directly with the Managing Director and will be responsible for supporting the planning, administration, communication, reporting and following up the needs of the Managing Director and undertaking a variety of tasks to support his vision, strategy, and...

  • Executive Personal Assistant

    5 days ago

    Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 9240 CM **Consultant**:Christa Mostert - Administrative Duties - Travel with CEO from time to time - Basic HR Administration - Diary management, meeting co-ordination and minute taking. - Travel arrangements - Management of Company records and agreements - Performing financial administrative duties - Ad hoc duties and special projects...

  • Office Assistant

    4 days ago

    Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**:9323 AV **Consultant: **Anneke Viviers   - Assist with office administration - Filing - Courier and postage - Vehicle renewals - Group insurance - Administration with municipalities - Buying cleaning supplies - Managing any practical matters at the office - Travel arrangements for directors - Administrative tasks as it arises - SARS...

  • Personal Assistant

    1 week ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte- Providing an effective and efficient general administrative and secretarial service to the DVC: RIPS;- Taking minutes at management and departmental meetings and timely distribution of minutes to the relevant stakeholders;- Compiling agendas and writing minutes of meetings per resolutions taken and action items for the DVC:RIPS;- Following up...

  • Ethics Administrative Officer and Personal Assistant

    6 days ago

    Stellenbosch, South Africa Stellenbosch University Full time

    Duties/Pligte- Handling general health research ethics enquiries;- - Minute taking during meetings;- Updating the Health Research Ethics Committee (HREC) website;- Managing and maintaining a chronological filing system;- Marketing and material development;- Managing HREC membership;- Monitoring and maintaining adequate supplies for EXCO meetings and...