Assistant Director: Management Support Services

Found in: beBee jobs ZA - 7 days ago

Soweto, Gauteng, South Africa City of Johannesburg Full time
City of Johannesburg's job vacancy, Career and Recruitment

Job title : Assistant Director: Management Support Services jobs in Gauteng

Job Location : Gauteng, Johannesburg

Deadline : April 25, 2024

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Assistant Director: Management Support Services

Department: Private Office of the Executive Mayor (POEM)

Branch: Office of the Chief of Staff

Designation: Assistant Director: Management Support Services

Remuneration: R967, pa (all-inclusive cost to company)

Location: Metropolitan Centre, 158 Civic Boulevard, Braamfontein

Minimum Requirements:

A Matric/ Grade 12 Certificate;
Bachelor's degree in Public Administration or equivalent NQF level 7;
6 – 8 years in the administrative field, of which 4 years must be at management level; and
Must have a valid driver's license.

Primary Function:

Provide leadership in strengthening, and implementing effective management

support services, functions, and systems for the department in order for it to fulfil

its vision and mission. Oversee a full range of administrative, clerical and

management support functions including, but not limited to financial and office

management functions within the department.

Key Performance Areas:

Provide effective administration support to the Chief of Staff and the Private Office of the

Executive Mayor;
Oversee a program of policy and strategy development, as well as research, aligned to the

strategic governance objectives of the Executive Mayor and Mayoral Committee;
Implement procedural requirements associated with personnel development initiatives;
Manage the implementation of procedure and systems associated with controlling

document flow and, quality systems / statutory and audit requirements regulating

recordkeeping;
Management of Occupational Health and Safety hazard identification and Risk assessment

for the Unit;
Coordinate specific procedures associated with the management of facilities;
Personnel management;
Coordinate and monitor the financial implications for POEM;
Effective Risk Management and Compliance;
Effective and efficient support service to MMCs offices;
Engagement with external stakeholders.

Leading Competencies:
Computer Literacy (Microsoft Word, PowerPoint, Excel, Outlook and SAP);
Sound office administration procedures;
Good communication Skills (Verbal and written)
Coordinating skills;
Planning and organizing skills;
Good writing skills;
Time management skills;
Ability to work without supervision;
Ability to engage with contractors and suppliers;
Ability to function and manage a Unit without supervision;
Ability to provide support for Human Resources and Financial Coordination.

Core Competencies:
Knowledge of the local and provisional legislative and financial framework (MFMA,

PFMA) and dynamics;
Knowledge of City of Johannesburg's policies and procedures;
Knowledge of Batho Pele philosophy, principals and intent (Culture of Citizenship).

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