Deputy Director: Administration and Logistics

Found in: beBee jobs ZA - 2 weeks ago

Soweto, Gauteng, South Africa City of Johannesburg Full time
City of Johannesburg's job vacancy, Career and Recruitment

Job title : Deputy Director: Administration and Logistics jobs in Gauteng

Job Location : Gauteng, Johannesburg

Deadline : April 19, 2024

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Minimum Requirements:

B Degree or NQF level 7 qualification in Business Management/ Administration or equivalent field;
Seven (7) to nine (9) years or more relevant experience covering a broad range of HR/ Public Administration/ Administration/ Business Management functions;
Three (3) to five (5) years' experience in a managerial capacity within an administrative environment and at least seven (7) years of generalist experience;
Minimum of Code 8 driver's license;

Primary Function:
Ensure the provision of analytical, administrative, logistical, human capital and transversal business solutions to enable the Head of Department, to deliver on the GCSS mandate effectively and efficiently.
Provide executive support, administrative and secretarial services by developing, implementing, and monitoring relevant strategies, policies, procedures, and systems for GCSS.
Manage administration, communication, and information flow to and from the office of the GED: GCSS and Unit Heads.
Management, coordination, and administrative support for the Governance Cluster.
Management, coordination, and administrative support for council decisionmaking structures. Administration management, coordination, logistics and support for GCSS.
Interact with the office of the City Manager and MMC: GCSS on relevant administrative matters.
Departmental planning and budget management for GCSS: MSS. Financial administration, contract management, reporting, procurement, and expenditure management for GCSS: MSS.
Performance management coordination and support to the GED: GCSS for Group Heads. Develop support networks and contacts to enhance the functioning of the GED: GCSS office and GCSS. Coordination of decentralized management support functions.
Build and maintain relationships with key stakeholders in the City to ensure the smooth flow of information, administrative management and correspondence.
Effectively deal with and manage relationships with external stakeholders of GCSS in the context of their relationship with the city.
Effective administration and streamlined information flow.
Key Performance Areas:
Core professional competencies: Organisational awareness, Consulting, Planning and organising, Monitoring and control, Negotiation, Oral communication, Written communication and Financial Management;
Functional competencies: Change management, Technology/ Information management, MSS service delivery, Strategic management, Talent management and staffing, Leading/ Directing, Performance Management, Industrial and labour relations;
Public Service Orientation competencies: Interpersonal relationships, Communication, Service delivery orientation;
Personal competencies: Action and Outcome orientation, Conflict management, Accountability and ethical conduct, Governance and risk;
Management/ Leadership competencies: Direction setting, Impact and Influence, Performance and mentoring.

Leading Competencies:
Administrative skills;
Analytical skills;
Assertiveness;
Assessment skills;
Change management;
Communication (verbal and written);
Advanced Computer literacy (MS Office Packages, including Word, Excel, PowerPoint);
Conflict resolution;
Coordination;
Deadline driven;
Facilitation skills;
Financial management;
Integration;
Interpersonal skills;
Negotiation skills;
People and performance management;
Project management and supervisory skills;
Presentation skills;
Research skills.

Core Competencies:
Knowledge of audit and risk management principles;
Administration;
Administration procedures;
Business processes within the City and GCSS;
Formulation of vision and strategy;
Labour relations processes and collective agreements;
Local/Public Sector government environment;
Management support administration, policies and processes;
Performance management;
Planning;
Policy implementation;
Prescribed methodologies, relevant legislation, policies and regulatory frameworks;
Policies, principles and practices of the City including supply chain management;
Research and analytical ability;
Various City systems used i.e. SAP, electronic document management systems, data management etc..

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