Events & Marketing / Tender Administrator Intern

3 weeks ago


Cape Town, Western Cape, South Africa Graduate Placements Full time

Responsibilities:

Events

Invitations:

  • RSVP's
  • Receiving and consolidating responses (Excel knowledge essential)

Branding materials:

  • Sending & receiving items to regions/events with the required checklists
  • Maintenance checks of promotional equipment

On-site:

  • Runner assistant for: Setup/breakdown, office, registration tasks

Venues:

  • Sourcing suitable venue/s & quotes
  • Sourcing suitable suppliers for the event & quotes, i.e. catering, décor, special meals, etc.

Arthrolab:

  • Support/backup to team
  • Deliver and collect items to/from training lab as needed, i.e. attendance registers, catering stock, cleaning items etc.
  • Be present at training lab during the cleaning process and advise of stock replenishments

Administration

Tenders:

  • Print tenders
  • Make dividers for tenders
  • Print supporting documentation for bids for stamping at Commissioner of Oaths
  • Copy and bind tenders
  • File tenders
  • Assist with labelling and preparing samples for tenders

Hospital group approvals:

  • Compiling Excel pricing sheets for each hospital group for the product range being applied for, once approval is received
  • Find supporting documentation (brochures and DFU's on various principal websites) and save to folder
  • Reduce brochure sizes to 2MB size for website

P/O'S, CA'S & Payment request forms:

  • Enter purchase orders onto JDE for marketing team
  • Prepare group payment request forms for payment

Social Media

Branding:

  • Sourcing quotations for promotional items & materials
  • Sending & receiving items to regions/events with the required checklists
  • Maintenance/inventory of promotional & marketing equipment

Digital:

  • Support content endtoend life cycle & strategy
  • Support content calendar management
  • Design support
  • Database management support
  • MySurgeon support

Requirements:

  • Must have a valid driver's licence and own vehicle
  • Minimum 1 year experience in digital marketing, marketing communications, public relations, events, or completing a marketing related qualification
  • Previous database or CRM experience would get preference
  • No less than intermediate experience with MS Word (outlook, Word, Excel etc.)
  • Clear communication and interpersonal skills
  • General understanding or experience with design & editing software (Canva, Adobe Suite)
  • Willing to work after hours and travel to events
  • Ability to multitask
  • A positive, can do attitude
- ** Fully vaccinated against COVID-19

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