Administrative Assistant
2 months ago
EXPERIENCE AND QUALIFICATIONS:
At least 2 years of experience in an administrative or financial role.
A relevant degree will be advantageous.
KEY SKILLS:
Commitment to meeting deadlines.
Team player with a cooperative mindset.
Strong communication skills.
Attention to detail.
Problem-solving abilities.
Analytical mindset.
Proficient in Excel.
Excellent customer service orientation.
Ability to work with accuracy and efficiency.
RESPONSIBILITIES:
Contracts:
Capture and submit purchase and sales contracts on the system.
Perform cost calculations on transactions.
Verify the signing of contracts.
Draft manual contracts.
Billing:
Invoice creation and documentation storage.
Facilitate transfers to other marketers.
Generate credit notes.
Create and send pro forma invoices.
Loading of External Invoices:
Prepare accounts payable invoices for payment (POC).
Load storage invoices and other supplier invoices.
Load transport invoices.
Miscellaneous:
Close contracts at the end of February and September.
Perform 6-month reconciliations.
Address minor enquiries/complaints promptly.
Collect necessary paperwork for new debtors and creditors.
Inventory:
Complete requests for inventory adjustments when necessary.
Logistics Admin:
Generate loading contracts.
Update loads on the dashboard.
Coordinate truck bookings with suppliers and clients.
Generate claims/losses on loads as necessary.
Receive and capture proof of deliveries.
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