Personal Assistant

2 weeks ago

Durbanville Hills, Western Cape, South Africa Blue Desk Recruitment Full time

My client is a successful technology company looking for someone very versatile as a PA mainly, but who can come in knowing they will move amongst different departments as and when needed, so that must be what gives you excitement and does not feel like a disruption to you.

You need a specific type of personality for this one. Thick skinned, assertive and someone who goes with the flow and change amicably and in a positive way.

Someone who likes to learn brand new things along the way such as testing and scrum mastering which you might not currently be familiar with.

The environment is fast paced and the staff assertive, here you move and shake.

If this speak to you, jump on in and apply, your work life won't be boring.

Salary is 18-25k plus benefits

Job purpose and summary


The Personal Assistant is responsible for providing Management with full administrative support, and attending to specific allocated tasks in both a professional and personal capacity.


Duties and responsibilities

  • Diary and time management for stakeholders
  • Maintaining documentation
  • Screen and respond to all incoming telephone calls and take action as appropriate
  • Procurement of ad hoc items as required
  • Provide full secretarial and administrative support service to Management
  • Management of RCI bookings and travel arrangements
  • Draft routine correspondence for approval and signature
  • Ensure all required approvals are processed and returned to relevant stakeholders
  • Receive visitors attending meetings with Management at the office
  • Maintain the office filing system
  • Maintain and update employee leave roster
  • Travel arrangements as required, professional and personal to Management
  • Attend to any catering/beverage requirements for meetings and functions
  • Event coordination as a member of Fun Club and in personal capacity to Management as required
  • Arrange internal and external meetings as and when required
  • Undertake projects and research
  • Ensure that all tasks are captured and updated regularly on Google sheets and relevant platforms such as JIRA, Trello etc.
  • Act as the communication medium in the office to relevant internal and external stakeholders
  • Assist in managing all legal requirements, including documentation and relevant correspondence
  • Compile Directors' meeting reports
  • Compile minutes when required
  • Ad hoc driving and tasks

- Implement, participate in and contribute to the adoption of Agile methodologies (scrum).

  • Make sure communication between the development team and stakeholders are transparent.
  • Scheduling of tasks to team members.
  • Schedule and make sure all discovery and discussion meetings take place with a clear goal set for the meeting.
  • Plan and conduct scrum ceremonies.

- Remove roadblocks for the development team by assisting in resource management.

- Assist QA with testing where needed.

  • Assist with market research when needed.
  • Taking minutes in meetings and making sure relevant tasks are being logged on JIRA with all the relevant descriptions and detail required.
  • Assist Product Owner's with ad hoc tasks.
  • Assist with answering reception phone when needed
  • Assist with booking of travel arrangements for staff when necessary (flights, accommodation, rental car etc)
  • Assist with fleet management of company vehicles (annual license renewals, services etc.)
  • Assist with ordering of office groceries when necessary.
  • Assist with booking of services for office equipment when necessary.

Minimum requirements

  • Grade 12 or equivalent certificate essential
  • Minimum
    5 years' experience as a Personal Assistant/Secretary
  • Proficient skills in Microsoft Word, Excel and Google Sheets

Skills required

  • Good telephone manner
  • Tact and discretion
  • Strong attention to detail
  • Excellent time management
  • Strong interpersonal and communication skills (verbal and written)

Salary:
R18, R25,000.00 per month

Application Question(s):

  • Do you have your own transport and do you live within 20km of Durbanville Hills?
  • Can you understand and communicate in Afrikaans?
  • Are you proficient in Exel and Google Sheets
  • Are you highly efficient and versatile

Experience:

  • PA/Secretarial: 5 years (required)

License/Certification:

  • Drivers (required)

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