Administrative Assistant

2 weeks ago

Durbanville, Western Cape, South Africa West Coast Personnel Full time
Published

  • November 27, 202
  • Location
  • Cape Town, Durbanville, South Africa
  • Category
  • Business
  • Job Type
  • Parttime
  • Salary Type
  • Monthly Salary
  • Salary
  • R13,500 per month

Description:

Job Title:
Administrative Assistant (Half-Day Position)

Salary:
R13,500 per month

Location:
Durbanville

Job Description:

We are currently seeking a dynamic and organized Administrative Assistant to join our team.

This half-day position involves providing comprehensive administrative support to the General Manager and ensuring the smooth operation of office functions.


Responsibilities:

  • Act as a Personal Assistant to the General Manager.
  • Serve as the Office Administrator with a focus on maintaining efficient office operations.
  • Report directly to the General Manager.

Duties:

  • Keep all filing systems (soft and hardcopies) up to date on a monthly basis.
  • Collect post from the post office every 2nd week.
  • Maintain daily timesheets and a monthly timesheet summary for staff.
  • Create and maintain templates.
  • Manage and update staff leave summaries monthly.
  • Maintain distribution lists on the website and SharePoint on a monthly basis.
  • Update VC nominations as required.
  • Prepare, process, and file payment requests, maintaining reconciliations as necessary.
  • Process payments to creditors and file all related documentation.
  • Check all expense claims and submit them to the General Manager for payment.
  • Invoice customers on Sage.
  • Invoice sponsorships received for events on Sage and update reconciliation.
  • Invoice annual participation fees on Sage.
  • Address queries regarding accounts and invoicing.
  • Prepare bank statement postings for accountants.
  • Generate Management Account reports from Sage once accountant postings are checked.
  • Send out statements to all outstanding debtors at the beginning of each month.
  • Prepare Income vs Expenditure summaries for events.
  • Prepare a monthly report comparing budgeted vs. actual expenses.
  • Generate a monthly cashflow report.
  • Advise accountants of monthly salaries, allowances, and staff leave by the 22nd.
  • Monitor the Debtors age analysis report.
  • Ensure the validity of confirmation of banking details documents and tax clearance certificates.
  • Process supplier registrations.
  • Prepare for the annual audit in January.
  • Coordinate all travel arrangements, including flights, accommodation, and car hire.
  • Manage the General Manager's diary.
  • Assist the General Manager with any additional duties as required.
  • Attend office meetings and other required meetings.
  • Prepare VAT reconciliations as required.
  • Update Petty Cash reconciliation.
  • Adhere to all company processes and ensure operational processes are followed.

Application Process:
A recent photograph.

Your residential address.

Date of birth (DOB).

Notice period.

Current/last salary.

Mode of transport.

  • Administrative Assistant

    2 weeks ago

    Durbanville, Western Cape, South Africa Love2Learn Tutoring Full time

    Position Available: Part-Time Administrative Assistant (Half-Day Position)Are you organized, detail-oriented, and passionate about education? Join our team at Love2Learn Tutoring as a Part-Time Administrative Assistant and be an integral part of our mission to empower students through personalized learningAbout Us: At Love2Learn Tutoring, we're dedicated to...

  • Administrative Assistant

    2 weeks ago

    Durbanville, Western Cape, South Africa Red Rock Recruitment Full time

    Great opportunity to join this fast-paced team with your excellent communication skills in both English and Afrikaans and add value to the smooth running of all of their office requirements.DUTIES General Office Administration. Dealing with clients on a daily basis Initiate the opening of customer accounts Administrative tasks as allocated by managers...

  • Executive Administrative Assistant

    2 weeks ago

    Durbanville, Western Cape, South Africa Alpha HR Management Full time

    We are seeking a highly organized and detail-oriented Executive Administrative Assistant for an Interior Design company based in Durbanville. This role involves working closely with the senior designer, handling various tasks to streamline their design projects from client consultations and generating quotations to coordinate projects.This is an excellent...

  • Administration Clerk/assistant

    2 weeks ago

    Durbanville, Western Cape, South Africa Unite360 South Africa - HR Consulting Full time

    A fast growing logistics company in Durbanville is seeking the services if a Creditors Clerk.The job description is as follow:Assisting the Accountant and Creditors assistant accountant in managing Creditors book: Processing of Supplier invoices in Accounting system, matching to PO's and ensuring supporting POD's are attached Maintaining a tracking schedule...

  • Executive Administrative Assistant

    2 weeks ago

    Durbanville, Western Cape, South Africa Alpha HR Management Full time

    We are seeking a highly organized and detail-oriented Executive Administrative Assistant for an Interior Design company based in Durbanville. This role involves working closely with the senior designer, handling various tasks to streamline their design projects from client consultations and generating quotations to coordinate projects.This is an excellent...

  • Administrative / Project Assistant

    2 weeks ago

    Durbanville, Western Cape, South Africa Alpha HR Management Full time

    We are seeking a highly organized and detail-oriented Executive Administrative Assistant for an Interior Design company based in DURBANVILLE. This role involves working closely with the senior designer, handling various tasks to streamline their design projects from client consultations and generating quotations to coordinate projects.This is an excellent...

  • Legal Administrative Assistant

    2 weeks ago

    Durbanville, Western Cape, South Africa HRNow Full time

    The purpose of this role is to support the Director and Legal team in managing the diary, tasks, and reminders. This includes managing the submitted and non-submitted portfolios to ensure the submission and settlement of matters in the shortest possible time, including but not limited to driving litigation and providing administrative support in the drafting...

  • Administrative Assistant

    2 weeks ago

    Durbanville, Western Cape, South Africa Workshop in Durbanville Full time

    Duties/ Responsibilities: Reconciling of debtors and creditors accounts on a monthly basis Reconciling of Daily banking Maintaining an accurate and uptodate record for all debtors and creditors related matters Handling queries relating to debtors and creditors General administrative tasks Answering of switchboardRequirements: At least 510 years...

  • Administrator/personal Assistant

    2 weeks ago

    Durbanville, Western Cape, South Africa The Joblink Full time

    Contact person for this position:Cathrine HendricksOur client is looking for an Administration/Personal Assistant to join their team. The position will start out as a half day position with the possibility off changing to a full day position depending on the workload.Responsibilities: Updating daily and promoting our social media pages Very Important:...

  • Long-term Insurance Administrative Assistant

    2 weeks ago

    Durbanville, Western Cape, South Africa PSG Wealth Financial Planning Full time

    VACANCY | WEALTH ADVISER ASSISTANT | DURBANVILLE, WESTERN CAPE | PERMANENTPSGs commitment to transform and embrace diversity is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce. In achieving our employment equity goals, we give preference to applicants from designated groups, and we encourage...

  • Office Administrator

    2 weeks ago

    Durbanville, Western Cape, South Africa CA Support Full time

    RESPONSIBILITIES: Liaison with IT provider to log support tickets and resolve issues Assisting with Insurance policy renewals Renewal of company motor vehicle license at the municipality Assisting with fixed contract renewals for printers, telephones, IT SLA, and other as required Basic data summarizing for the directors' personal entities and liaison with...

  • Senior Administrator

    2 weeks ago

    Durbanville, Western Cape, South Africa INTERCONNECT SYSTEMS Full time

    SUMMARY OF POSITIONA Senior Administrator is a supervisory position that requires a combination of administrative function and learning supervisory and managerial skills. The employee is responsible for supervising administrative staff and supervising daily operations to ensure smooth and efficient functioning of the branch.ROLES AND RESPONSIBILITIES- Key...

  • HR Administrator

    2 weeks ago

    Durbanville, Western Cape, South Africa Helderberg Personnel Full time

    My client, a well established concern based in Parow has vacancy for an HR Administrator to support the HR / Financial Manager.administrator|hr administrator|human resourcesUltimately, you should be able to ensure our HR department supports our employees while conforming to labor laws.The main administrative duties include: Maintaining personnel records...

  • Administrative Manager

    2 weeks ago

    Durbanville, Western Cape, South Africa INTERCONNECT SYSTEMS Full time

    SUMMARY OF POSITIONThe Administrative Manager is responsible for overseeing the daily administrative operations of the organization, including managing office facilities, supervising support staff, and coordinating administrative procedures. The Administrative Manager will work closely with department heads to ensure that administrative processes will be...

  • Investment Administrator

    2 weeks ago

    Durbanville, Western Cape, South Africa Your HR Outsourced Full time

    This role is to assist the Wealth Planners with any administration duties, with the primary focus on investments and retirement funds.Responsibilities All round support to Wealth Planners Calendar management First line of query management and support Submit new business forms Debit orders followup Claims process and followup Ensure that all final / signed...

  • Administrator

    2 weeks ago

    Durbanville, Western Cape, South Africa INTERCONNECT SYSTEMS Full time

    SUMMARY OF POSITIONThe role of a Service Desk Administrator involves a great deal of multitasking. They will work with teams, oversee the operations within the Company, manage groups, coordinate with management and engage in planning according to the needs of the Company.ROLES AND RESPONSIBILITIESRequests to Quote from Clients: Generate other nonproject...

  • General Administrator

    2 weeks ago

    Durbanville, Western Cape, South Africa INTERCONNECT SYSTEMS Full time

    SUMMARY OF POSITIONThe General Administrator is responsible for assisting with all administration, inspections, and training with regards to Health, Safely, Environmental and Quality functions within the Company, this includes upholding the Laws, Regulations and Practices of the Occupational Health and Safety Act 85 of 1993. The General Administrator is also...

  • Financial Assistant

    2 weeks ago

    Durbanville, Western Cape, South Africa TAH | The Animal Hospital and Vetshop Full time

    TAH is a growing and employee-centered network of veterinary practices dedicated to fostering motivated teams that prioritize creating happy clients and ensuring the health and well-being of pets.Our Support Office plays a crucial role in providing administrative support to all TAH practices, covering various functions such as finance, HR, and stock...

  • Administration Clerk

    2 weeks ago

    Durbanville, Western Cape, South Africa Karen Frye and Associates Inc Full time

    Admin Assistant - DurbanvilleWe are a busy, well established, stable, and well-regarded Physiotherapy and Biokinetics practice located in Durbanville. A vacancy has arisen for an Admin Assistant to join the Team with effect from 1st March 2024.This is a junior appointment and remuneration will be aligned thereto.The successful incumbent should have...

  • Personal Assistant

    2 weeks ago

    Durbanville, Western Cape, South Africa KAMSAM NATIONAL (PTY) LTD Full time

    The Managing Director seeks a Personal Assistant/Secretary/Administrator to help free up time through administrative and other personal tasks i.e. Shopping/Running Errands, etc.The following persons need only apply: Matric Well Spoken & Groomed (Bilingual Advantagous) 2 years Experience or Secretarial Certificate/Diploma Typing Skills Good understanding of...